Question about Canon LaserBase MF5650 All-In-One Printer

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Scanning into Microsoft word format

How can I scan a document into (editable) microsoft word format?

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  • Anonymous Mar 30, 2009

    Problem is, it defaults to exporting in notepad, which doesn't understand special characters.

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To scan a document and end up with something you can edit in MS Word (for example) you need OCR (Optical Character Recognition) software. OCR software is usually (but not always) bundled with the driver software on the cd accompanying the scanner.

It does not do a perfect job, it usually gets whole sentences wrong and spells words incorrectly, for example. Check your driver cd for a folder or install option with OCR in the title.

Hope this helps.

Posted on Dec 12, 2008

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I have a problem after scanning, I cannot bring the document up in MS Word to edit. The document arrives on my computer screen but I can not edit it


You need OCR software installed in your PC

go to www.hp.com then type OCR application then download it in your pc

OCR Application File name: s.gif 23902_hpcom_OCR_120_003.exe [1/1, 54.84M]

http://h10025.www1.hp.com/ewfrf/wc/genericSoftwareDownloadIndex?cc=us&dlc=en&lc=en&softwareitem=oj-72836-2&jumpid=reg_R1002_USEN
Text Cannot Be Edited After It Is Scanned to a Word Processing Program
Issue After scanning into a word-processing program, the text in the original is not editable. Workaround The process of changing text from an image to editable text is called optical character recognition (OCR). Text should automatically be converted in the OCR process when the Send To destination is a word-processing program. If it does not, check the items in the following list:
  • Select Editable Text as the image type in Scan Settings . In Windows XP, this setting is automatically selected if Scan Document is selected in the Director program.
  • Scan at a resolution of at least 300 dots per inch (dpi) for correct OCR conversion. Check the default resolutions in the Scan Settings on the Resolution tab.
  • If portions of the scan are cut off, turn off the Auto Crop feature in the Scan Settings on the Scanning tab by clicking to clear the check mark.
  • Tables, text boxes, and spreadsheets might not be editable. The border around them makes the OCR program read them as images. Readiris OCR, which is included with the HP Officejet G and K series, can recognize these images. Instead of selecting the word-processing program in the Send To list, send the scan to Readiris. Use the Table Drawing tool on the right side of the window to change the type of image to a table, and then use the OCR. The text inside of the box should now be editable.
    NOTE: Handwritten messages might not be captured by the OCR process.

Your's Truly,

Christian from HP

Say "Thanks" by clicking the thumb icon in the post that helped you.

Please click "YES" in solution that solves your problem as "was this helpful?"
(Although I am employed by HP, I am speaking for myself and not for HP)

Apr 10, 2011 | HP PSC 1315 All-In-One InkJet Printer

1 Answer

How do you scan a document to MS-Word?


You actually have 2 options.

First Option: (You can also see the instructions here.)

How to Turn a Scanned Document Into Microsoft Word Document:

1)Scan the page you want to convert into a Microsoft Word document.
2)Save the scanned image in *.gif, *.jpeg or whatever format.
3)Open that image, go to "File->Save As" and name it "xyz.tiff" in the "TIFF" format as shown.
4)Go to "Start->Programs->Microsoft Office Tools->Microsoft Office Document Imaging"
5)Go to "File->Open" and open your scanned document that has been saved in *.TIFF format.
6)Go to "Tools->Send Text to Word." You will get a prompt stating this process will take time, Click OK. This will take some time depending on your computer's speed (a minute or two at the most).
7)When it's done it will open up Microsoft word on its own and the scanned document will now be in editable mode.

Second Option: (You can also see the instructions here.)

Install Microsoft Office Document Imaging:

Follow the instructions based on the operating system that your computer is running.

For Windows Vista Users:

1. Exit all programs.
(Tip You may want to print this topic before you exit all programs.)
2. Click the Start button Button image, and then click Control Panel.
3. In Control Panel, click Programs, and then click Programs and Features.
4. Right-click the name of the Microsoft Office edition that you installed or right-click Microsoft Office Word 2007 (depending on whether you installed Word as part of Office or as an individual program), and then click Change.
5. Click Add or Remove Features, and then click Continue.
6. Under Installation Options, click the plus sign (+) next to Office Tools.
7. Click the arrow next to Microsoft Office Document Imaging, click Run all from my Computer, and then click Continue.

For Windows XP Users:

1. Exit all programs.
(Tip You may want to print this topic before you exit all programs.)
2. Click Start, and then click Control Panel.
3. In Control Panel, click Add or Remove Programs , and then click Remove a program.
4. In the Currently installed programs list, click the name of the Microsoft Office edition that you installed or click Microsoft Office Word 2007 (depending on whether you installed Word as part of Office or as an individual program), and then click Change.

The Configuration Wizard opens.

5. Click Add or Remove Features, and then click Continue.
6. Under Installation Options, click the plus sign (+) next to Office Tools.
7. Click the arrow next to Microsoft Office Document Imaging, click Run all from my Computer, and then click Continue.


Create a document that you can edit

Scan your document according to the instructions for your scanner.

Before you continue Convert the file that the scanner created to TIFF format. You can use Paint or another program to convert the file.

1. Open Microsoft Office Document Imaging by doing one of the following:
In Windows Vista Click the Start button Button image, click All Programs, then click Microsoft Office, click Microsoft Office Tools, and then click Microsoft Office Document Imaging.
In Windows XP Click Start, click All Programs, click Microsoft Office, click Microsoft Office Tools, and then click Microsoft Office Document Imaging.
2. On the File menu, click Open.
3. Locate the document that you scanned, and then click Open.
4. After Microsoft Office Document Imaging runs, press CTRL+A to select the entire document, and then press CTRL+C.
5. Start Microsoft Office Word.
6. Click the Microsoft Office Button Button image, and then click New.
7. Click Blank document, and then click Create.
8. Press CTRL+V to paste the contents of the scanned document into the new file.

You now have a document that you can edit. Be sure to save the new file so that you don't lose your changes.




Hope this helps!

Apr 06, 2011 | Printers & Copiers

4 Answers

How to convert scanning documents to MS-words


You are going to want to find any OCR software that works for your printer. OCR is 'Optical Character Recognition'. It will take the scan and convert it into a text document, which is either already compatible for MS Word, or easily converted itself.

Feb 24, 2011 | Printers & Copiers

1 Answer

I have got a DCP-110C printer, how do I scan a document onto the computer then alter the text within this document?


Try this procedure and let me know how it goes

  1. Scan the page you want to convert into a Microsoft Word document.
  2. Save the scanned image in *.gif, *.jpeg or whatever format.
  3. Open that image, go to "File->Save As" and name it "xyz.tiff" in the "TIFF" format as shown.
  4. Go to "Start->Programs->Microsoft Office Tools->Microsoft Office Document Imaging"
  5. Go to "File->Open" and open your scanned document that has been saved in *.TIFF format.
  6. Go to "Tools->Send Text to Word." You will get a prompt stating this process will take time, Click OK. This will take some time depending on your computer's speed (a minute or two at the most).
  7. When it's done it will open up Microsoft word on its own and the scanned document will now be in editable mode.

Sep 26, 2009 | Brother DCP-110C All-In-One InkJet Printer

1 Answer

Scanning


As with most scanners, place the document in the scanner for scanning. Open the software that you wish to use. Select "File" from the menu and then "Import". Your scanner interface listing should appear. Click on the device to begin your import from your scanner. Your scanner should scan the document and it will appear in your application. Be advised, Scanners scan in a Graphic format. To edit in a wordprocessor you will need some kind of OCR (Optical Character Recognition) Software to convert the graphics into a wordable form for editing.

Jun 11, 2009 | Canon Pixma MP480 All-In-One InkJet...

1 Answer

Scan multiple pages to email


Do you have Microsoft Office?? If you do try this:

First, gather the paper you want to scan. If your scanner has anADF, you can load a stack of pages at a time. The first time you scan,Document Imaging detects the ADF for you.For more information about the ADF and whether your scanner has one,see the documentation that came with your scanner.
You will also want to sort your paper; if you have color pages thatyou want scanned in color, sort these in a separate stack from theblack and white pages. Load your first page, or first stack of pages(with an ADF) in your scanner.
Then, start Microsoft Office Document Scanning (the scanning component of the Microsoft Office Document Imaging program.)
  • On the Windows Start menu, point to All Programs (Programs in Windows 2000), point to Microsoft Office, point to Microsoft Office Tools, and then click Microsoft Office Document Scanning.
Tip If Microsoft Office Document Imaging is already running, you can start the scanning component by clicking Scan New Document on the File menu.
Set up your scanning optionsIn the Scan New Document dialog box, do one or more of the following:
  • To view your scanned file(s) in Document Imaging after they have been scanned (recommended), select the View file after scanning check box.
  • If your scanner is equipped with an ADF, click Scanner, and then select the Use automatic document feeder check box.
  • If your scanner is equipped with an ADF and you have double-sided originals, select the Original is double sidedcheck box to scan both the front and back of multiple pages. Place thepages in the feeder so that the page fronts are scanned first.The Microsoft Office Document Scanningdialog box will appear after each scan, allowing you to turn the pagesover and scan the page backs. Document Imaging automatically collatesthe pages in the correct order after scanning is complete.
  • If you have a true duplex ADF (one that automatically scans both sides of the page), do not select the Original is double sided check box. Instead, in the Scan New Document dialog box, click Scanner, and then select the Show scanner driver dialog before scanning check box. When your scanner driver dialog box appears during scanning, select the proper duplex settings.
  • If you want to scan pages manually, select the Prompt for additional pages check box. Office Document Imaging will pause after each page is scanned, allowing you to place the next page in your scanner.
  • By default, optical character recognition (OCR) is performed onyour document during the scanning process. Although performing OCR addstime to the scanning process, it also has the following benefits:
    • When you open the scanned document in Microsoft Office DocumentImaging, you can search for recognized text in the document, copyrecognized text in the document to another document or program, andsend recognized text in the document to Microsoft Word, withoutperforming OCR manually.
    • You can have your scanned files saved with an automatic filename based on the first words on the page (this is the default.)
    To turn off OCR during the scanning process (you can perform OCRmanually in the document in Document Imaging after scanning), do thefollowing:
    1. In the Scan New Document dialog box, select the preset you want to use, such as Black and white.
    2. Click Preset options, and then click either Create new preset (and then type a name for the preset), or click Edit selected preset.
    3. On the Processing tab in the Preset Options dialog box, clear the Use OCR to recognize the text of the scanned image check box.
Select location, name, or file type for the scanned filesPart of the scanning process is to save a scanned page to a file. Bydefault, when you scan multiple pages, the pages are saved in one file.If you want to save each scanned page as a separate file, select thenaming convention for the scanned files, or change the location or fileformat of the scanned files, do any of the following:
  1. In the Scan New Document dialog box, select the preset you want to use, such as Black and white.
  2. Click Preset options, and then click either Create new preset (and then type a name for the preset), or click Edit selected preset.
  3. Do one or more of the following:
    • To save each scanned page as a separate file, select the Save each page as a separate document check box on the Page tab.
    • To change the location for the saved files, click the Change button on the Output tab, and select a location.
    • To select the way the individual files will be automatically named, click one of the File Name options on the Output tab. (If you have turned off OCR during scanning, you will be unable to use the Auto name based on first words on page option.)
    • To select the file format the scanned pages will be saved in, click the Advanced button on the General tab, and select the options you want.
  4. Click OK.
Scan your pages
  1. In the Scan New Document dialog box, make sure the preset you want to use is selected, and then click Scan. If you selected the Original is double sided check box or the Prompt for additional pages check box, the Microsoft Office Document Scanningdialog box appears periodically to let you know that the scanner hasfinished. You then have the option to continue scanning (place anotherpage in a scanner that doesn't have an ADF) or turn your page or pagesover to scan the other side. Arrange your page or pages as desired, andselect the option you want to continue scanning.
  2. When all pages, all sides have been scanned, click Done in the Microsoft Office Document Scanning dialog box.
  3. To scan additional pages, review the Get started section above, and then repeat the instructions in this section (Scan your pages.)
Organize pages in the saved file(s)Now that you've finished scanning, it's time to take a look at theresults. If your scanned pages are not open in Document Imaging, do thefollowing:
  1. On the Start menu, point to All Programs (Programs in Windows 2000), point to Microsoft Office, point to Microsoft Office Tools, and then click Microsoft Office Document Imaging to start Document Imaging.
  2. In Document Imaging, click Open on the File menu.
  3. Locate the file you want to open (by default, the scanned page(s)is saved to the My Documents folder with an auto filename based on thefirst words on the page, such as Page1of.tif) and then click Open.
  4. Repeat steps 2-3 until all of the files you need are open.
You now have an online version of your stack of paper. Here are a few tips to get you started organizing pages.
  • Rearrange pages within a document In the thumbnail pane (thumbnail pane: Presents the current scanned document as one or more small images.), select one or more pages to move. Click any selected thumbnail and drag the selection to the new location in the thumbnail pane.
  • Copy a page to a new document In the thumbnail pane, select the page you want to copy. On the Page menu, click Copy Page. Switch to the Document Imaging document into which you want to insert the copied page. In the thumbnail pane, select the page that precedes the location where you want to paste the copied page. On the Page menu, click Paste Page.
  • Delete a page In the page pane or the thumbnail pane, click the page you want to delete. On the Page menu, click Delete Page.
For more information about scanning or organizing pages, see Microsoft Office Document Imaging Help.
The papers that were once cluttering your desk have now beentransformed into electronic documents. Within these documents, you canarrange pages, move pages to different documents, delete pages, printpages, add annotations, copy text to other Office programs, or send apage to someone in email. And still have room on your desk for yourcoffee.

Jan 27, 2009 | Konica Minolta bizhub 350 All-In-One Laser...

1 Answer

Scanner not detected by Microsoft Office Document Scanning


1) Install the Microsoft Office Document Imaging feature by following the steps
given below:

1) Go to Start -> Control Panel.
2) Click the Add or Remove Programs.
3) Select the Microsoft Office Professional Edition 2003 and click the Change
button.
4) Click the Add or Remove Features and click on Next.
5) Select the Choose advanced customization of applications checkbox and click
Next.
6) Click on the Office Tools -> Microsoft Office Document Imaging -> Scanning, OCR
and Indexing Service Filter.
7) Select Run all from My Computer, insert the Office installation CD, and the
feature is installed.

Jan 24, 2009 | Kodak EASYSHARE 5100 All-In-One Printer

1 Answer

Scanning documents


That is the front panel options you get to see in the All-In-One screen,
That states that you can scan and save it to these options
Outlook is to scan and send as email
Microsoft word is installed by default with Microsoft office Try scanning you will see a word window popping-up as soon as it has completed scanning
HP Photo View Center is a HP Software application where you can edit the scanned image and do some creative arts for pictures.
I.R.I.S.read iris is to scan and edit documents (you can try scanning a document to this.
If in addition if you had Adobe installed you would get another option as to scan to PDF

Good Luck

Sep 16, 2008 | HP OfficeJet V40 All-In-One InkJet Printer

2 Answers

Cannot edit scanned document


Hi,

its like this, the OCR or the SOftware installed in your computer is limited. If you're trying to scan a document which has a picture or with text that uses different fonts like monotype, or those that are not usually being use for normal documents, usually it wouldnt detect and it become distorted. Anyways, here are the steps that i want you to follow.

1. Open solution center. (click start, go to all programs, go to HP, then click on SOLUTION CENTER). or you can see SOlution Center on your Desktop.
2. Click on Scan Documents, then the Scan documents setting will open. Change the settings to these.
* SCAN TO: Microsoft Word.
3. Then, hit scan.
4. After scanning, the folder My Scans will open automatically, just go ahead and open the scanned document.
5. From there, you can start editing the text.

..remember, the scan a document is limited, it will not read all types of fonts. if the document is using a "times new roman" or "arial" the scanned document appears to be almost the same with the original. But, if the scanned document contains pictures or stylish fonts, that would make the document distorted.

Please let me know if you still have clarifications.

Thank you.

adonscott


May 01, 2008 | HP Officejet 5610 All-In-One InkJet...

2 Answers

Scan in word 2007 documents using vista


From Word 2007 Help:

The From Scanner or Camera option for scanning documents and pictures is not available in Microsoft Office Word 2007. Instead, you can use your scanner to scan the document, and then you can save the file to your computer.
After you scan the document, you can use Microsoft Office Document Imaging to create a version of the document that you can edit.
Important The first step is to install Microsoft Office Document Imaging, which is not installed by default.

Mar 08, 2008 | Canon Pixma MP500 All-In-One InkJet...

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