Would like to scan a document into microsoft Word so that I can edit it. I get an error message saying: 'an ocr application is provided for you on your Cd in the ocr directory. Select ok to cancel this scan operation, install your ocr software, and try your scan again.' I Reinstalled the Dell all-in-one printer a940 driver and utilities disc but still get that same error. I don't see anything about OCR in the contents on the disc. Am I missing something?
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Text Cannot Be Edited After It Is Scanned to a Word Processing Program Issue
After scanning into a word-processing program, the text in the original is not editable.
process of changing text from an image to editable text is called
optical character recognition (OCR). Text should automatically be
converted in the OCR process when the Send To destination is a
word-processing program. If it does not, check the items in the
Select Editable Text
as the image type in Scan Settings
. In Windows XP, this setting is automatically selected if Scan Document
is selected in the Director program.
Scan at a resolution of at least 300 dots per inch (dpi) for correct OCR conversion. Check the default resolutions in the Scan Settings
on the Resolution
If portions of the scan are cut off, turn off the Auto Crop
feature in the Scan Settings on the Scanning
tab by clicking to clear the check mark.
text boxes, and spreadsheets might not be editable. The border around
them makes the OCR program read them as images. Readiris OCR, which is
included with the HP Officejet G and K series, can recognize these
images. Instead of selecting the word-processing program in the Send To
list, send the scan to Readiris. Use the Table Drawing tool on the
right side of the window to change the type of image to a table, and
then use the OCR. The text inside of the box should now be editable.
Handwritten messages might not be captured by the OCR process.
Christian from HP
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You are going to want to find any OCR software that works for your printer. OCR is 'Optical Character Recognition'. It will take the scan and convert it into a text document, which is either already compatible for MS Word, or easily converted itself.
When I try to OCR into WordPad using the ScanSoft® PaperPort® SE with
OCR or the Brother ControlCenter3, the text comes out as gibberish.
This started after I installed Windows® XP Service Pack 2 (SP2). Why and
what should I do?
When I try to scan to OCR I get an error message saying "This feature
is not available because there is no OCR Software installed".
How do I configure or change the settings of the ControlCenter 2 or 3 scanning options?
When scanning to OCR from Brother Control Center3, the OCR
application doesn't launch. I have Windows® XP Service Pack 2 (SP2)
installed. What should I do?
When scanning to OCR from PaperPort® SE, the following error message
appears: "System error incurred in external ink module EZText.g32. The
OCR server is unable to process the document". I have Windows® XP
Service Pack 2 (SP2) installed. What should I do?
Scanned documents are image documents and they need to be converted using an OCR program. The Optical Character Recognition program converts scanned image documents into a text file which you can open with a Word program and edit.
You need OCR programs such as -
Tesseract OCR (freeware)
Microsoft Office Document Imaging (included in MicroSoft office Tools)
HP Solution center software installed for your printer model has OCR feature to edit the scanned text image, but its not guaranteed.
Optical Character Recognition (OCR) programs cannot reproduce a document with 100% accuracy every time. Some manual correction of the page is necessary.The following information might help increase the accuracy of the OCR.
1.You must click Scan Document from the HP Solution Center to begin the scan for the OCR to work. 2.On the Scan Document Button window, select a compatible program in the Scan to drop-down. The perform OCR setting then appears to the right. 3.On the Scan Document button Window, select the Scan Document Settings button. 4.Make sure at least 300 ppi is selected. 5.Remove the setting from Flowed Text in the Scan Settings window. If it is not already selected, select it now.This option will work correctly only in word processing programs capable of accepting this type of output. Microsoft WordPad, for example, will not accept this type of output. 6.Repeat Step 5 with the Retain page formatting setting.
Note: If the above solution didnt work, then you have to buy third party OCR software.
Scanners put a graphic image on your computer that is a "picture" as far as the computer is concerned and therefore, you cannot edit text because it is seen as pixels and not characters. In order to make a scanned document editable, you'll need to use the OCR function in your software (Optical Character Recognition). This is assuming your printer came with OCR software, if not, you'll need to purchase an OCR software package in order to convert images into editable documents. You should be able to find such packages for less than $50.00. Check your documentation (and help files) and look for OCR in the index or search the help files for OCR to see if such software came with your printer software package.
I got this message too, before I installed an OCR program. It may be that you need to install one (or specify it, if you have one already). With my MP610, an installation disk was included that contained the OmniPage SE program for OCR. When I installed that on my computer, and told MP Navigator (another Canon-supplied program, that controls scanning) to use it as the "Open With" program for OCR, it worked.