Question about Dell A940 All-In-One InkJet Printer

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Unable to scan text doc to Word

Would like to scan a document into microsoft Word so that I can edit it. I get an error message saying: 'an ocr application is provided for you on your Cd in the ocr directory. Select ok to cancel this scan operation, install your ocr software, and try your scan again.' I Reinstalled the Dell all-in-one printer a940 driver and utilities disc but still get that same error. I don't see anything about OCR in the contents on the disc. Am I missing something?

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  • Anonymous Apr 21, 2009

    I lost the CD to my printer and now I can't seem to find the OCR software that came with it. I also can't seem to locate a download location for the OCR software on the Dell site. Does anybody know where I can find the software?

  • Anonymous Apr 24, 2009

    i cannot get my dell all in one printer to scan images to email or microsoft word. it keeps telling me about an ocr application what else can i do

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Hi i thing your software is corumpt and you nead to reinstall it. when you buy your printer you have the cd whit it. but if you don't find it you cant download the torrent of ocr

bye and good look

Posted on Dec 04, 2008

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2 Answers

I have a problem after scanning, I cannot bring the document up in MS Word to edit. The document arrives on my computer screen but I can not edit it


You need OCR software installed in your PC

go to www.hp.com then type OCR application then download it in your pc

OCR Application File name: s.gif 23902_hpcom_OCR_120_003.exe [1/1, 54.84M]

http://h10025.www1.hp.com/ewfrf/wc/genericSoftwareDownloadIndex?cc=us&dlc=en&lc=en&softwareitem=oj-72836-2&jumpid=reg_R1002_USEN
Text Cannot Be Edited After It Is Scanned to a Word Processing Program
Issue After scanning into a word-processing program, the text in the original is not editable. Workaround The process of changing text from an image to editable text is called optical character recognition (OCR). Text should automatically be converted in the OCR process when the Send To destination is a word-processing program. If it does not, check the items in the following list:
  • Select Editable Text as the image type in Scan Settings . In Windows XP, this setting is automatically selected if Scan Document is selected in the Director program.
  • Scan at a resolution of at least 300 dots per inch (dpi) for correct OCR conversion. Check the default resolutions in the Scan Settings on the Resolution tab.
  • If portions of the scan are cut off, turn off the Auto Crop feature in the Scan Settings on the Scanning tab by clicking to clear the check mark.
  • Tables, text boxes, and spreadsheets might not be editable. The border around them makes the OCR program read them as images. Readiris OCR, which is included with the HP Officejet G and K series, can recognize these images. Instead of selecting the word-processing program in the Send To list, send the scan to Readiris. Use the Table Drawing tool on the right side of the window to change the type of image to a table, and then use the OCR. The text inside of the box should now be editable.
    NOTE: Handwritten messages might not be captured by the OCR process.

Your's Truly,

Christian from HP

Say "Thanks" by clicking the thumb icon in the post that helped you.

Please click "YES" in solution that solves your problem as "was this helpful?"
(Although I am employed by HP, I am speaking for myself and not for HP)

Apr 10, 2011 | HP PSC 1315 All-In-One InkJet Printer

2 Answers

I want to change words on a document i scanned any answers


If you have an OCR (Optical Character Recognition) program to run the images through you can extract the text and edit the document text. Microsoft Onenote has an excellent built in OCR.

Feb 28, 2011 | HP Officejet 6500 Wireless All-in-One...

4 Answers

How to convert scanning documents to MS-words


You are going to want to find any OCR software that works for your printer. OCR is 'Optical Character Recognition'. It will take the scan and convert it into a text document, which is either already compatible for MS Word, or easily converted itself.

Feb 24, 2011 | Printers & Copiers

2 Answers

My printer OCR command does not respond. The printer says it's connecting to the PC but after a short period reverts to standby.


  1. faq000559_002 When I try to OCR into WordPad using the ScanSoft® PaperPort® SE with OCR or the Brother ControlCenter3, the text comes out as gibberish. This started after I installed Windows® XP Service Pack 2 (SP2). Why and what should I do?
  2. faq000093_012 What is MFL-Pro Suite Software?
  3. faq002613_000 When I try to scan to OCR I get an error message saying "This feature is not available because there is no OCR Software installed".
  4. faq002561_000 How do I configure or change the settings of the ControlCenter 2 or 3 scanning options?
  5. faq000562_002 When scanning to OCR from Brother Control Center3, the OCR application doesn't launch. I have Windows® XP Service Pack 2 (SP2) installed. What should I do?
  6. faq000563_002 When scanning to OCR from PaperPort® SE, the following error message appears: "System error incurred in external ink module EZText.g32. The OCR server is unable to process the document". I have Windows® XP Service Pack 2 (SP2) installed. What should I do?
  7. faq002620_008 Windows® 7 Support Information

Oct 26, 2010 | Brother DCP-330C All-In-One InkJet Printer

1 Answer

Scan document into text


Scanned documents are image documents and they need to be converted using an OCR program. The Optical Character Recognition program converts scanned image documents into a text file which you can open with a Word program and edit.
You need OCR programs such as -
OmniPage 17
ReadSoft
GOCR (freeware)
Tesseract OCR (freeware)
Microsoft Office Document Imaging (included in MicroSoft office Tools)

May 11, 2010 | Epson ACULASER CX11NF All-In-One Printer

2 Answers

Scanning document and editing in word


Hai,

HP Solution center software installed for your printer model has OCR feature to edit the scanned text image, but its not guaranteed.

Optical Character Recognition (OCR) programs cannot reproduce a document with 100% accuracy every time. Some manual correction of the page is necessary.The following information might help increase the accuracy of the OCR.

1.You must click Scan Document from the HP Solution Center to begin the scan for the OCR to work.
2.On the Scan Document Button window, select a compatible program in the Scan to drop-down. The perform OCR setting then appears to the right.
3.On the Scan Document button Window, select the Scan Document Settings button.
4.Make sure at least 300 ppi is selected.
5.Remove the setting from Flowed Text in the Scan Settings window. If it is not already selected, select it now.This option will work correctly only in word processing programs capable of accepting this type of output. Microsoft WordPad, for example, will not accept this type of output.
6.Repeat Step 5 with the Retain page formatting setting.

Note: If the above solution didnt work, then you have to buy third party OCR software.


Thanks & Regards
Rizwan

Jan 31, 2010 | HP Photosmart C5180 All-In-One InkJet...

2 Answers

UNABLE TO MAKE CORRECTIONS TO DOCUMENT


Scanners put a graphic image on your computer that is a "picture" as far as the computer is concerned and therefore, you cannot edit text because it is seen as pixels and not characters. In order to make a scanned document editable, you'll need to use the OCR function in your software (Optical Character Recognition). This is assuming your printer came with OCR software, if not, you'll need to purchase an OCR software package in order to convert images into editable documents. You should be able to find such packages for less than $50.00. Check your documentation (and help files) and look for OCR in the index or search the help files for OCR to see if such software came with your printer software package.

Jan 30, 2010 | HP Photosmart C4240 All-In-One InkJet...

1 Answer

I am unable to edit documents that I have scanned. I have tried to download the OCR driver but I am still having a problem. Please help


If you are scanning text as an image, the image cannot be editred, because the computer doesn't know the image is text.

You have to scan with OCR to edit text.

You can use PaperPort to add text to scanned images

May 08, 2009 | Printers & Copiers

2 Answers

Problem using OCR with Canon MP610 all-in-one


I got this message too, before I installed an OCR program. It may be that you need to install one (or specify it, if you have one already). With my MP610, an installation disk was included that contained the OmniPage SE program for OCR. When I installed that on my computer, and told MP Navigator (another Canon-supplied program, that controls scanning) to use it as the "Open With" program for OCR, it worked.

Dec 15, 2008 | Canon MP610 Photo All-In-One Printer

1 Answer

Help with editing scanned document on microsoft word


you need to install a OCR software or an adobe photoshop software.

Jul 31, 2008 | HP PSC 1350 All-In-One Thermal Printer

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