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I am not sure this machine has an automatic Scan to PC option. Brother seems to like to avoid this part of most machines. Depending on your Operation System you will still be able to access the scanning system. The operation system would define which method it uses. Win XP you can access the scanner through the Printers and Faxes option on the start menu. Go to printers and faxes and then from there access scanners on the sidebar. Find your machine and open the inbuilt scanner software to scan your photos and save them to your computer. Then e-mail the saved files.
Operate the scanner from the computer not the printer.
Have you loaded the MP Navigator progam from the cd supplied with the printer?
If not, do that first and then follow the steps below.
Double click MP Navigator icon on desktop.
Choose "custom scan with one click "
Save to pc. (" attach to email "only works on windows mail)
Open saved location and rename.
Write your email & click on insert drop down box
Click on "pictures inline "
Open MP Navigator folder
Choose scanned item by name
Click on open box
Scan will appear under the text in your email.
How to scan a document or picture using Windows PAINT
Turn your printer/scanner on!
click PAINT under programs at top
untitled-paint window opens
in top left corner click the little white arrow
click FROM SCANNER OR CAMERA
choose settings you require
click preview (scanner may have to warm up for 20 seconds)
preview appears in window
adjust edges if need be (click/hold/drag)
item appears in Paint
ckick the white arrow again and choose SAVE AS, give it a name and click SAVE (it will automatically save it to PICTURES)
you can now RESIZE or ROTATE the scan
you can also add text to it by clicking the letter A and drawing a box on the scan
If you want to email it, just close Paint, go to PICTURES, right-click on the scan and choose SEND TO then MAIL RECIPIENT
For printing bulky letters or documents of the same format, I suggest you use the MS word mail merge document. You need to set up the mail merge document and the data of the file. For examples, the list of names, addresses telephone numbers and others should be input to the envelops.
Here's how to create mail merge document file.
1. Open a new blank MS word document or if you have a format already in a MS word format, just use it as default letter.
2. Go to menu bars (Home, Insert, Page Layout, References, Mailing, Review and View) and choose Mailing.
3. From Mailing, click on select recipients, choose use existing lists and find the excel document files that stores all the information like list of customers, company names, addresses, telephone numbers and others.
4. Open it and select table will appear and just click ok to merge it automatically to your default envelope.
5. Now you need to set up or format your envelope. from the Mailing menu, Insert Mail Merge Field will appear and click it to display the headings of your data source. Put the headings wherever you want.
6. After that, press preview result to display the datas. Save your work and it is finished
For this issue that you are having. You need to have the printer connected to your network. You need to have the manual for the printer setup. Once it is connected to your network. You will be assigning an IP address for the printer. You need to add it on your printer list using its ip address. Once connected, try to go to the printer itself. Look at the menu and look for the scan folder. The scan folder must contain the ip address of the computer you are sending the copy to and also the exact location of the folder it will be saved. Onced setup, all you have to do is to press the scan button then it will automatically save it to your preferred computer folder. Please be also noted about the file formats that your scanner will create. Usually, people uses jpg,jpeg but i recommend .Tiff cause it won't loose the quality of the scanned picture or document
If you are using the HP Director, when you select you scanning options one of the options is the destination for the resulting scan. You can select e-mail, saving it as a file on your hard disk or network, putting it into the clipboard, etc.
I do not know much about the situation but, I'll give it a try. First turn the pwr off to the scanner and try to ping agian just to make sure you are not trying to use an ip adress that is aleady being used. You should not recieve a responce untill you turn the power back on but, if you do get a reponce while the scanner is off change the ip adress on the scanner. Next if that did not help, you will need a correct path to your computer from the scanner like example( \\server\public\scans ) next you will need a username and password to gain access to the shared folder..
You will need a scanner to do this. If you have a scanner, all you have to do is scan the document (letter) you want to email, save it to a location on your computer that will be easy for you to find (the desktop), then through your email program select "add attachment. Now select the file you saved and click "email". Hope this helps, If not, write a follow-up question and I can help you further. Good Luck!