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Can email in Outlook be mapped to an external drive?

Our company has very little space on the server for emails. We constantly have to delete or archive our emails. I would like all my emails stored on a drive that I can access and send and receive emails. I am willing to but a expernal drive for this purpose.

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  • aperuzzato Nov 13, 2008

    Thanks. However, I don't have any control over the company buying an addition hard drive. I was looking for a solulution I could implement.

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I'd get another hard drive for the server. It's just as expensive or maybe less. Let me know if you need any more help.
Henry

Posted on Nov 13, 2008

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2 Answers

Computer won't delete items from inbox on outlook express


Do you have IMAP on your email server? IMAP is a duplicate of what you have in your email program, if your not deleting the messages on the server but only on your email program then your server space will be full and it will give people that send you email that message.

Nov 13, 2009 | Compaq Presario 5000 PC Desktop

Tip

Microsoft Outlook and Outlook Express Maintenance.


If you are often facing the problem of slowness in Outlook or Outlook Express then the total mails may be on the higher side or the mail file size would have been increased. If that is the case please follow the following steps.
1. If the mails have exceeded more than 1500 mails then create sub-folders in inbox and move the mails into that folder (Note: Classify the folders according to the company or persons or type of transaction or Month wise and move the mails into that particular folder accordingly)
2. Delete unnecessary mails or outdated mails by frequently checking it. Even remove it from the "Deleted Mails" folder.
3. Before continuing the following steps try to backup or export mails and keep a copy of your mails.
4. Compact the folders, so that the space occupied by the email file size gets reduced (Note: Even after deleting the emails, the file size remains the same, only after compacting the deleted space will get cleared at the time of compact and the file size gets reduced.)

(Note: Before doing the above steps be careful of taking the Backup on another drive)

on Sep 11, 2010 | PC Desktops

2 Answers

I can receive emails, but not send them. The error message says that my server does not recognize my email account. What can I do to be able to send emails since I am receiving them? John


Either your email service has changed their outgoing server or they are having issues. Contact your email provided to ensure you have the correct smtp server listed in your email program..

Jul 06, 2009 | PC Desktops

1 Answer

Email shows as deleted on desktop when accessing Outlook through netbook.


In Outlook under options for accounts you have the option to delete mail from the server when downloaded.

Apr 23, 2009 | PC Desktops

1 Answer

Outlook 2007 incoming emails keep coming from the server multiple times


If your getting duplicate emails from the same server, either #1 you've configured multiple email accounts for the same email address or #2 see below.
You will find these setting under TOOLS/ OPTIONS/ MAIL SETUP/ Click Email Accounts, under the Email tab, click "change". This will list all accounts. delete any duplicates for the same email address.
#2 If there are no duplicates in Outlook its possible you've told your email server to forward your email to you.
What Outlook does is retrieve this mail from the server, so doing both would result in duplicates as well
Let me know if this helps

Dec 31, 2008 | PC Desktops

1 Answer

I am attempting to transfere E mail facility to windows mail. They cannot verify the host/ server as tools.sky.com please verify the correct address for incoming and outgoing.


Applogies for the copy and paste, but it's rather long winded to type, but sky tools is not the email setting, see below:-

1.Open Outlook Express, click Tools then select Accounts 2. Click the Mail tab, then click Add and select Mail 3. The wizard will start. Type in your name then click Next 4. Enter your email address then click Next 5. Leave the My Incoming Mail Server is a POP3 Server drop down box as POP3. In Incoming Mail Server enter: pop.sky.com (all lowercase, no spaces). In Outgoing Mail (SMTP) Server enter: smtp.sky.com (all lowercase, no spaces). 6. In the Account Name Box enter the first part of your @sky.com email address (everything before the @ sign). In the Password Box, enter the password for your @sky.com email account, then click Next. 7. Click Finish 8. To complete the acount creation process click Tools then select Accounts 9. Click the Mail tab, then click Properties 10. Click the My server requires authentication box to place a tick inside. Click OK 11. Repeat the above process for each mail account you want to set up, including sub accounts. Each sub account will have a different email address and password. If you're having trouble sending email from Outlook Express (or other email software), it may mean you need to switch on SMTP authentication.

Sep 09, 2008 | PC Desktops

1 Answer

Microsoft outlook server errors 0x80040900 and 0x800ccc0f will only download same 2 emails when there are 9 to receive. Also server times out have checked that box for keeping email on server is not ticked...


the above problems were corrected by going to webmail.com and typing in the email address that was malfunctioning. The inbox was displayed as a preview pane and I checked the boxes of the email that was clogging the system deleted them and exited. I then signed on to my email address and downloaded my remaining messages without any problems. Hope this helps others.
cheers

Jul 29, 2008 | PC Desktops

1 Answer

Email


Ports make no difference, but the fact that you are accessing the email account from 2 different systems is likely the issue. If you are reading the email in outlook or outlook express on both systems, the mail is being downloaded from the server to each system and deleted from the server.

Two ways to resolve this.

1. Check email at work via webmail interface so that the items are not downloaded from the server.

OR

2. Set the email client settings to retain mail on the server.

example:

http://email.about.com/od/outlookexpressbackuphelp/qt/et_server_copy.htm

Personally, I use option #1.

When I check my charter account on my desktop, I use outlook. From my laptops, I use www.charter.net to check that account.

May 19, 2008 | HP Pavilion a1410n (ER890AA) PC Desktop

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