Question about Microsoft Office Outlook 2003 for PC

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Overload message box

My email tells me that I am storing 70% of emails with the server and that I will stop receiving or sending unless I remove the 70%. The 'Leave a copy of message on the server' is unchecked. What else do I look at?

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Hi Bob,

Actually this issues can be resolved through a very simple method. If you intend to keep some e-mail and want to save space in your inbox at the same time, i suggets you try the following:

1. In your outlook 2003, click on File (note: this has to be on the main page and not on a new e-mail document that you're working on)
2. Under the file link, select Data File Management
3. Select the add link to the right of the box that opens up and select the first option (office outlookm personal file .pst)
4. Follow through the process, click OK on the following box and click done.

In your outlook, you will notice that a new folder called personal folders has now appreared. This personal folder icon, represents a virtual folder on your hadisk where you can store all your e-mail (the ones that you deem important anyways) and free up space. You can repeat this process to create several folder and eventually, create a a subfolder under each personal folder the the purpose of segregating your information. Also, when doing housekeeping, make sure that not only items from the deleted folder is removed but also those of sent folders and junk e-mail folders as well. I Hope this information helped. Please do let me know if it works out for you, else i can run you through step by step on a more finite process. Thank you.

Regards,

Technomancer

Posted on Nov 12, 2008

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I don't know if it is resolved yet. I did have over 450 emails in my "delete" folder and so have deleted them and hopefully that will solve the problem. I guess I will have to wait to see if Bigpond contacts me again.

Bob

Posted on Nov 11, 2008

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Typically this error indicates that you are trying to send your Adhost email through Adhost’s mail server when you have not authenticated your email account to send mail. Our mail server authenticates you through your pop account. So when you check your email, our mail server authenticates your pop user and password, captures that IP that you are checking your email from, and adds that IP to our relay list. This list is flushed every 70 minutes. This means, if you try to send email after the relay list has been flushed and before you’ve attempted to check your email, you will receive this error.


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Fix #1 - reauthenticate on our server.

Remove any email from your Outbox. If you need to keep the message, you can move it to your 'Drafts' folder.
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In Outlook, go to "Tools" and select "Email Accounts". Make sure "View or change existing e-mail accounts" is checked. Click Next.
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Click "OK", then "Next", then "Finish".

This will fix your problem
Or
Call Yahoo! Customer Service

USA: 1-866-562-7219 --- 1-800-318-0631
UK 020 7131 1000
Canada: 1-877-722 3755
Direct Number: 1-408-349-1572

Regards
manish

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1 Answer

Email settings


you must have email account, also the POP address, and the SMTP with your username and password ready

Set up email account
1. Select Menu > Messaging > Email > Settings > New account > Add.
2. Enter a name for the email account, for example, Home or Office. Select OK.
3. Select Connect using > Edit and select the data account you created earlier to use with this email
account.
4. Select Email address > Edit. Enter your email address. Select OK.
5. Select Connection type > Edit. Select POP3 or IMAP4. POP3 is the most common.
6. Select Incoming server > Edit. Enter the name or the IP address for the incoming server. Select OK.
7. Select Username > Edit. Enter the incoming server username. Select OK.
8. Select Password > Edit. Enter the incoming server password and select OK. Leave this blank if you
want to be asked for the password each time you check new mail.
9. Select Outgoing server > Edit. Enter the name or the IP address of the SMTP server you use to send
email messages. Select OK.
10. Select Advanced settings.
11. Select Your name (not mandatory) > Edit. Enter your name and select OK. This will appear in outgoing
email messages.
12. Select Signature (not mandatory) > Edit. Create a signature to add to your email messages and
select OK.
13. Select Download S&R. Choose what to download when receiving new email messages:
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• Up to size limit – receive the whole email. Select Size limit to set the maximum size to download
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• Subjects & text – Only for IMAP4 users. Receive the subject and text but not attached files.
14. Select Check interval (not mandatory). Choose how often you want the phone to connect to your
email server and check for incoming email messages.
15. Select Push email. Only for IMAP4 users. Select On for full email notification functionality or Off to
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18. Select Encryption > Edit. Choose whether your email messages should be encrypted.
19. Select Outgoing. username. If requested, select Edit enter the outgoing server username.
20. Select Outgoing. password. If requested, select Edit enter the outgoing server password.
21. Select Incoming port. If needed, change the port for the protocol you are using.
22. Select Outgoing port. If needed, change the port for the SMTP protocol.

and the other is

To write and send an email message
1. Select Menu > Messaging > Email > Write new.
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• Select Enter email address. to enter an email address.
• Select Contacts look-up to retrieve a recipient from Contacts.
• Select an email address from the last used recipients.
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4. Select Subject: to write the subject.
5. Select Text: to write the text.
6. Select Attachments: and select the attachment to add. Add more attachments the same way.
7. Select Continue.
8. Select Send to send the message or More to view options.
To receive and read email messages
1. Select Menu > Messaging > Email > Inbox.
• Select Send&rec when the inbox is empty or
• Select More > Send & receive to download new messages.
2. Select a message and select View to read it.
To reply to an email message
1. Select Menu > Messaging > Email > Inbox. Select an email message in the inbox. Select More
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• Yes – to include the original message in your reply or
• No – to exclude the original message.
2. Write your message select OK > Continue.
3. Select Send to send the message or More to view option

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1. In Entourage, Click the Tools Menu

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8. Place a check in the box labeled Include this account in my 'Send & Receive

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9. Enter your Name and your full Email address in the respective fields

10. Under Receiving Mail, enter the following information:

a. Account ID: your full email address (i.e. rickberglund@usa.net)

b. IMAP server: imap.postoffice.net

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11. Under Sending Mail, in the SMTP server field, enter smtp.postoffice.net

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16. *Optional* If you wish to leave a copy of your email on the USA.NET server and

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2 Answers

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Tools > Account settings > E mail accounts > Change > More settings > Outgoing server > Check the box which says > My outgoing server says authentication . Finish

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1 Answer

I waana send an email on my phone. i did email setting that is email account but answerd no response whast's wrong?? just i'd like to send email with photos. could u help me. ...


Just set up email account. worked first time for me.

from menu: <messages><3 email inbox><ok><options><email accounts><ok><ok> on first account (Account 1)
fill in email account details:
Account Name: enter a arbitrary name that is relevant to you.
SMTP server: enter smtp address of your email provider
e.g. mail.isp.com.au
SMTP port: leave default of 25, unless advised otherwise by your provider
Email retrieval server type: pop or IMAP4 generally pop will work but use config as provided by isp
pop3 server: typically same as SMTP server, unless otherwise specified
POP3 port: 110 is default
use ssl checkbox. I left unchecked, this would provide a higher level of transfer security but makes config more complicated
Keep on server checkbox, I checked this as my mail emailis my laptop, so I don't wantthis to take all the messages, this way both devices can get messages, assuming leave on server is enabled on other email client on Laptop/PC but set to delete after 7 days.
My address: enter email address in the form: user@isp.com.au
user name: enter the configured email account user name. usually the name before the "@" in your email address
Password: enter password of the email account to allow access, note case senSaTive
Use SMTP authentication checkbox. i left this blank as this is not required by my isp, although some do require this.
Same as POP3/IMAP4 checkbox. only needed if SMTP authentication checkbox is set. if SMTP authentication is set then a name and password is required, generally the same as POP3 name/password entered earlier so just select - same, otherwise if isp setup requires differnt use fill the username / password fields.

<Save>

ensure newly created account has tick in the box next to it to enable it.

should work.

To send:
to test create an email message and send. may need to add email address to a contact first.

To receive emails:
<messages><email inbox><options><download> this will download any emails on your mail server

all worked well for me

best of luck

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