Question about Microsoft Office Outlook 2003 for PC

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I'd like to use the Gmail Spam Filter for my mail service - how do I do this?

Hi -

I'd like to user GMAIL's spam filter with my corporate email. I really like the mail service's search functionality but I get alot of Spam even though I use POSTINI. I use Outlook 2003 to retrieve my mail.

I'd like to set up my email service to go through Gmail. I've read so many how to posts online and they are seem to say the same thing - and all roads to lead to confusion.

I am not a novice computer user, but I'd like some expert advice on this. Step by step instructions would be extremely helpful.

Thank you.

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The following steps will let Gmail to access your corporate email via POP.

To set up Mail Fetcher:

  1. Click Settings at the top of any Gmail page, and open the Accounts tab.
  2. In the Get mail from other accounts section, click Add another mail account.
  3. Enter the full email address of the account you'd like to access, then click Next Step.
  4. Gmailwill populate sample settings, but we recommend checking with yourother provider to learn the correct server name and port. Enter your Password.
  5. Decide whether to:
    • Leave a copy of retrieved messages on the server
        If you'd like to keep a copy of each message Gmail retrieves in your other mail accounts, select the Leave a copy of retrieved messages on the server checkbox. This way, you can access mail in your other accounts, and in Gmail.
        Please note that some email services may still delete your messageswhen Gmail fetches them. If this option is checked, Gmail will instructthe other domain to leave the messages in place, though the finalbehavior is up to the other domain.
        If you'd rather delete copies of messages that Gmail retrieves,leave this option unchecked. Gmail will delete the messages from theother account as those messages are retrieved, meaning you'll only beable to read them in Gmail.
      Always use a secure connection (SSL) when retrieving mail
        If the email account beingretrieved from supports Secure Sockets Layer (SSL) encryption, you canselect this option to have all information sent through a securedconnection.
        If you select this option, and your email provider doesn't supportit, Gmail will let you know that your configuration failed. Clicking Show error details will likely reveal a Protocol error in this case. You'll need to uncheck this selection before continuing.
      Label incoming messages
        If you'd like to automaticallylabel all messages that are retrieved from your non-Google account,select this option. You can choose to use the predefined label (youremail address), or you can select an existing label or create a new onefrom the drop-down list.
      Archive incoming messages
        Mail from this account can be archived directly, without showing up in your inbox. Learn more about archiving.
  6. Click Add Account.
  7. Once your account has been added successfully, you'll have the option of setting it as a custom From address. This allows you to compose messages in Gmail, but have them appear to be sent from your other email account. Click Yes to set up a custom From address.

Posted on Nov 05, 2008

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Have your corporate IT person do this on their server, my gosh you are trying to get work done,  you don't need to do the IT person's job also.   They will simply pass it on to the IPP (Internet presence Provider) if they don't have the staff or knowledge to do this.  If your corporate IPP doesn't know how to do this effectively,  get another IPP.   If you corporate environment won't support spam filtering,  get another job ... life is simply too short.
There are a variety of great spam filters that should be implemented on the mail SERVER by someone paid to support the machine(s), one fine example is   
Thousands of IPPs provide quality spam traps for no extra fee,  perhaps no one at your company has requested that the IPP trun this on.
Please don't set up complicated routing of mail through gmail and back again. This was an interesting suggestion, and can work, but it creates a level of complexity that is uneccesary and is hard to support.

good luck

Posted on Nov 05, 2008

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Select all emails which you dont want and flag it as spam.

Posted on Nov 05, 2008

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Gmail allows you to forward incoming messages to any other e-mailaddress.

  • Go to the Settings page and then to the Forwarding and POPtab.
  • In the Forwarding option, set Gmail to forward all incoming mailto your regular e-mail account, and keep a copy in Gmail’s inbox.

Oncethat forwarding rule is set on Gmail, all incoming mail will get spam filtered and anything left over will beforwarded to, with a copy left at Gmail. But thatdoesn’t help you much yet, because people are still sending spamdirectly to your account.

Now, over at’s mail server, create a server-side filter to check theheaders of any incoming e-mail. Have it forward to your Gmail accountif it does not find the following in the header:


InEnglish, the filter would be written: “Any mail that does not contain‘X-Forwarded-For:’ in the mail headershould be forwarded to”.

Once this server-sidefilter is in place, only mail on its way back from filtered for spam) will be passed to your user@domain.comaccount's inbox. Everything else will be forwarded on to user@gmail.comto be filtered and forwarded back.

Posted on Nov 05, 2008

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Posted on Jan 02, 2017

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I have filed several emails from same sender in gmail's "All Mail" folder. How can I recover all at once? Thanks.

All Mail is not a folder nor a label in Gmail, it is a designation for All Mail, except for Trash and Spam.

To do what you want to do, use the Gmail Search to look for from:SendersEmail (replace SendersEmail with the Sender's actual email address).

If they exist anywhere (other than spam or trash) they will be listed in the results of the search.

If you are trying to find them after they have been moved to trash or spam, you can use the modifier; in:anywhere, which will list them everywhere they exist in gmail whether they are in the spam or trash folders as well as all mail.
(e.g. from:SendersEmail in:anywhere).

Once they are listed in your search results, you can use the tools at the top of the search list to check them all then move them all to spam, trash, inbox or archive (all mail). You can also attach a label to them so you can search using the label:YourLabel feature of the Gmail search.

If you like, you can create a filter that automatically places the label on any new messages that come from that sender.
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How to keep a check on Email Spam?

Step 1: Set up "filters" in your Gmail account to automatically delete junk mail from specific senders. While spammers tend to change their email addresses frequently, you will sometimes get repeated spam messages from the same sender. Go into your "Settings," click "Filters," and set up a filter that automatically deletes all incoming emails from the sender.

Step 2: If you are getting junk mail from the same company, but the return address keeps changing, create a filter to delete the emails by detecting certain words. For example, maybe the company is called Global Moneymaking Enterprises. Create a filter that catches all emails that contain those three words and set it to delete them automatically.

Step 3: Rather than deleting junk emails that make it into your Gmail inbox, select them and click the "Report Spam" button. This will move the message into your spam folder, but it will also give Google information to help it improve its spam filter.

Step 4: Set up a special Gmail address that you use for making purchases, signing up for newsletters, and doing other activities that require you to give out your email address. Sometimes companies will opt you into promotional offers or sell your email address to spammers. Block this mail from coming to your main Gmail account by protecting that address and only giving out your special account address.

Step 5: If you notice a lot of junk emails in your spam folder that contain certain words, set up a filter to screen out emails with those words. Terms such as Viagra are common, but spammers often change them around to defeat spam filters, However, many of these changes are used frequently. For example, many spammers use the same Vi@gara misspelling. When you notice this, block those terms and you won't even get their messages in your Gmail spam folder.

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If you use an email client to receive the mail such as Thunderbird, or Outlook Express, you can block individual senders, or create message filters where particular words cause a message to be redirected. Using Thunderbird, I have a filter that sends any email not in my address book to Trash, though I could send it to a SPAM folder or my Purgatory folder. I check each message header before deleting the message permanently. If a sender has a new email address, or hasn't mailed me before, I add them to the address book and they won't be filtered out in the future. But most of the time I see the name of someone I know in the Trash, it's just a scam, SPAM, or malware.

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My e-mail is blocked


no worries!! I will help you in resolving this.

1.please check your emails in Spam folder whether it may going to Spam folder.

Let me know which Email you are using : Yahoo,Rediff,Gmail or Outlook?

Check Spam Filter Options in Settings and remove the Filter which you want to allow.

If this issue still persists perform this below step

Open Internet Explorer .Click on Tools >> Options >> Advanced >> Restore settings.

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