The following assumes you are running MS Windows. It mostly is based on XP, and different versions will surely not be exactly the same, since it IS Microsoft. In any case, there are more details and tools, such as Wizards, in the Help And Support Center (see below) which you should refer to.
First, the laptop and the desktop both must have the same Workgroup name, which is set in System Properties. (Via System in the Control Panel, or right-click on My Computer and choose Properties.) Of course, their Computer Names must be different. Also, remove any Computer Descriptions, since this is known to cause problems - especially when mixing different versions of Windows.
Second, you need to turn on File And Printer Sharing on the desktop PC. This may already be turned on, but if not, you may be prompted to do this, maybe by using the Network Setup Wizard, when you try to Share the printer.
Third, you need to Share the specific printer. In Printers And Faxes (via the Control Panel) right-click on the printer and then left-click on Sharing in the pop-up menu. There you can choose to share the printer and give it a name for the network. If it chokes here, you may need to turn on Sharing as mentioned above.
If the laptop and desktop are different Windows versions, then drivers for both versions may need to be installed. The printer Sharing window may help with that. If not, refer to Help And Support, which should be available by clicking on Start. In some versions of Windows you may need to search within Help for a key word such as print or network. Or, you may need to dig into a menu of topics.
If you used the Network Setup Wizard for any of the above steps, it probably set the Windows Firewall settings ok, but if you are using a third-party firewall, you may need to change some settings there to allow the connection to be made.
Of course, with the printer connected to the desktop, the desktop needs to be turned on in order to print from the laptop. Another option is to get a small print server and connect the printer through it to a port on the router. That way, the laptop could print even when the desktop PC was off. The whole Sharing setup described above would not be needed, although you might do it anyway, in order to share files between the computers. This might also allow (or force) the printer to be moved to a more (or less) convenient location.
Before getting a print server for a multi-function printer, try to confirm with the server maker that it is known to work with that model of printer, or at least with similar units of the same brand. Some of the mfp's have problems if they aren't connected directly to a PC. Getting the latest drivers could help with that.
Whether shared through another PC or directly through the network, the new printer needs to be Added in the Printers And Faxes window. In Printers And Faxes (via the Control Panel) click on Add a Printer, either in the column on the left (if you have it) or in the File menu. You should be able to choose to add a network printer, then browse the network to select it. If you don't find it there, look in My Network Places for clues. For example, make a folder on the desktop PC called Test, then share it, and make a file in it called test.txt, then see if those show up in My Network Places.
As you can see, there are lots of places where it could be broken, but this outline should at least help you to know what sorts of things to look for.
Sep 02, 2007 |
HP LaserJet 3330MFP All-In-One Printer