Question about HP Officejet Pro L7580 All-In-One InkJet Printer

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Envelope margin error

When I print a single envelope, it prints fine. When I do a data merge on that same envelope file to print out a series of envelopes, suddenly I get a margin error notice and it cuts off the type on the most right hand side, in this case the "bulk mailing" indecia on the upper right hand corner. No matter how much I pull this type away from the edge of the document, I still get the margin error.

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Have you adjusted the page setup on your software?
I'm assuming you're using Word to print a mail merge. yes?

Check that the margins are setup properly in the "word document"
Go undetr file, page setup, and confirm the envelope size is set properly.
Check the page setup in the printing preferences.
File, Print, Printing Preferences.

The printer accepts whatever margins microsoft word tells it to use.

Best wishes

www.techvisitor.com

Posted on Oct 31, 2008

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Hi there !

For printing bulky letters or documents of the same format, I suggest you use the MS word mail merge document. You need to set up the mail merge document and the data of the file. For examples, the list of names, addresses telephone numbers and others should be input to the envelops.

Here's how to create mail merge document file.


1. Open a new blank MS word document or if you have a format already in a MS word format, just use it as default letter.

2. Go to menu bars (Home, Insert, Page Layout, References, Mailing, Review and View) and choose Mailing.

3. From Mailing, click on select recipients, choose use existing lists and find the excel document files that stores all the information like list of customers, company names, addresses, telephone numbers and others.

4. Open it and select table will appear and just click ok to merge it automatically to your default envelope.

5. Now you need to set up or format your envelope. from the Mailing menu, Insert Mail Merge Field will appear and click it to display the headings of your data source. Put the headings wherever you want.

6. After that, press preview result to display the datas. Save your work and it is finished

7

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Please consult this HP support article for printing envelopes with your machine. Make sure you have allowed a sufficient margin from the edge of the envelope or the printer will be unable to print your setup. If you're using a MAC os, see here.

I hope this information allows you to resolve this issue. If you need further assistance, please post back with a comment to this thread.
If I've managed to answer your question or solve a problem, please take just a moment to rate this post....thanks!

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More information is required so I will only assume you are using Excel as a database. Excel is a spread sheet program used by accountants or for mathematical formulas and ledgers. Access is the Database program, however, Excel has functions which is faster to sort and work with address, phone number, zip codes. I will confess, I use Excel as Database because it is quick and easy. I do not know what version of Excel you are using so I will describe it from Office 2007. From Excel make sure you have headers above each column i.e. First Name in Cell A1 Last Name in Cell B1 Address in Cell C1 ect.

Make sure your data is correct and case sensitive as you would like it. If you want zip+4 select the Colum and right click to format the cells using special and select Zip or Zip+4.
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Save your document as an Excel document where you can find it to import it into Word.
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Select Envelope and next. Select envelope options to change envelope size, font and print options.
Click on Next Select recipients.
Click on browse under select an existing list.
Select the Excel file with your address information.
From the Select Table check the First row of data contains column headers.
Click on the OK buton.
Arrange your envelope then Preview it and your good to go.
If you have an older version of word selects Tools and click on Mail Merge.
Select Get Data.
Pull down Excel for document type.
Select entire Spread Sheet.
Layout your document and complete the merge.
On old versions of word it may not recognize the Excel file. If this happens open the Excel file and save it as a Database File (.dbf) and it should work.
I hope this helps since I did not have enough information from your question.

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