When I print a single envelope, it prints fine. When I do a data merge on that same envelope file to print out a series of envelopes, suddenly I get a margin error notice and it cuts off the type on the most right hand side, in this case the "bulk mailing" indecia on the upper right hand corner. No matter how much I pull this type away from the edge of the document, I still get the margin error.
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Re: envelope margin error
Have you adjusted the page setup on your software? I'm assuming you're using Word to print a mail merge. yes?
Check that the margins are setup properly in the "word document" Go undetr file, page setup, and confirm the envelope size is set properly. Check the page setup in the printing preferences. File, Print, Printing Preferences.
The printer accepts whatever margins microsoft word tells it to use.
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For printing bulky letters or documents of the same format, I suggest you use the MS word mail merge document. You need to set up the mail merge document and the data of the file. For examples, the list of names, addresses telephone numbers and others should be input to the envelops.
Here's how to create mail merge document file.
1. Open a new blank MS word document or if you have a format already in a MS word format, just use it as default letter.
2. Go to menu bars (Home, Insert, Page Layout, References, Mailing, Review and View) and choose Mailing.
3. From Mailing, click on select recipients, choose use existing lists and find the excel document files that stores all the information like list of customers, company names, addresses, telephone numbers and others.
4. Open it and select table will appear and just click ok to merge it automatically to your default envelope.
5. Now you need to set up or format your envelope. from the Mailing menu, Insert Mail Merge Field will appear and click it to display the headings of your data source. Put the headings wherever you want.
6. After that, press preview result to display the datas. Save your work and it is finished
Please consult this HP support article for printing envelopes with your machine. Make sure you have allowed a sufficient margin from the edge of the envelope or the printer will be unable to print your setup. If you're using a MAC os, see here.
I hope this information allows you to resolve this issue. If you need further assistance, please post back with a comment to this thread. If I've managed to answer your question or solve a problem, please take just a moment to rate this post....thanks!
More information is required so I will only assume you are using Excel as a database. Excel is a spread sheet program used by accountants or for mathematical formulas and ledgers. Access is the Database program, however, Excel has functions which is faster to sort and work with address, phone number, zip codes. I will confess, I use Excel as Database because it is quick and easy. I do not know what version of Excel you are using so I will describe it from Office 2007.From Excel make sure you have headers above each column i.e. First Name in Cell A1 Last Name in Cell B1 Address in Cell C1 ect.
Make sure your data is correct and case sensitive as you would like it. If you want zip+4 select the Colum and right click to format the cells using special and select Zip or Zip+4.
It is easiest to use Microsoft Word for the next step rather than format the cells, add page breaks, and customize the print size.
Save your document as an Excel document where you can find it to import it into Word.
Open word and select Mailings then Start Mail Merge and Step by Step Mail Merge.
Select Envelope and next. Select envelope options to change envelope size, font and print options.
Click on Next Select recipients.
Click on browse under select an existing list.
Select the Excel file with your address information.
From the Select Table check the First row of data contains column headers.
Click on the OK buton.
Arrange your envelope then Preview it and your good to go.
If you have an older version of word selects Tools and click on Mail Merge.
Select Get Data.
Pull down Excel for document type.
Select entire Spread Sheet.
Layout your document and complete the merge.
On old versions of word it may not recognize the Excel file. If this happens open the Excel file and save it as a Database File (.dbf) and it should work.
I hope this helps since I did not have enough information from your question.
Envelopes can be printed from tray 1 or 2. Select the type of envelope you are using from the PRINT dialog box or the driver. In your program, set the margins. Typical margins for a commercial #10 or DL envelope would be: Return Address Top margin 15mm(0.6 Inch) Left margin 15mm(0.6 Inch), Delivery Address Top margin 51mm(2 Inches) Left margin 89mm(3.5 Inches). For the best print quality, position margins no closer than 15mm (0.6 Inch) from the edges of the envelope. Avoid printing on the seams of the envelope. Envelopes with a peel-off adhesive strip or more than one flap that folds over to seal must use adhesives that are compatible with the heat and pressure of the printer fuser. the extra flaps and seals can cause wrinkling, creasing and feed jams, could even damage the fuser.
I'm printing wedding invitation envelopes (or A6) and had to set both my C4480 and psc1315 to a regular size 8.5x11 letter size but changed my margins to reflect the smaller size for my envelope with the left side of the screen being the more narrow margin. After adjusting the top margin accordingly, I fed the envelopes, flap side down and straight into the printer and voila...envelope addresses are printed. Good luck.
I have an older, but similar, 5510 model with the same problem. A partial solution that works about 75% of the time is to tuck the envelope flap inside the envelope and give the end of the envelope that is to feed into the machine a slight curve by gentlly bending it on both sides. Then make sure there are only a few sheets of paper in the paper tray (less than 1/8" thick stack). Position the envelope so it is only about 1/2" from the end of the paper in the tray so the feed rollers have to transport it into the machine. I also have to set the margin for the return address in Word to be 1" from the edge of the paper so it prints in proper position, but this may be a problem with my Word 2000.
I would first off try cleaning the feed roll in that tray well. That really sounds like slipping.
Go through all your programs and make sure that the driver machine and program you are running has the envelope settings the same. Be sure they all match. Example. Make sure all the programs you are running through, have the settings for # 10 envelope, consistancy is needed for running envelopes. They are problematic.
Hi there check the print margins within MS Word goto
And check that they are OK. if not check that you haven't got the wrong size paper set in word. Same as above but select Paper size then check in the printer driver that you have the correct paper size selected and that you haven't selected a strange margin.