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Mail merge document won't print from bypass tray

I use MS Office Word 2003 mail merge to produce a document which is a page of address labels. I put the sheet of labels in the bypass tray and set the properties to select that, BUT the printer just prints on A4 paper from the standard tray. Normal word documents print correctly from the bypass tray, so I'm guessing it's something to do with mail merge, but I can't work out what.
Any suggestions, please?

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  • silvanas Jan 27, 2009

    I use MS Office Word 2003 mail merge to produce a document which is a page of address labels. I put the sheet of labels in the bypass tray and set the properties to select that, BUT the printer just prints on A4 paper from the standard tray. Normal word documents print correctly from the bypass tray, so I'm guessing it's something to do with mail merge, but I can't work out what.
    Any suggestions, please?

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6 Suggested Answers

  • 1019 Answers

SOURCE: Alignment wrong when using label stationery - OK with plain paer

Hi,
open the related word document.
select 1 line above the Text in question, press enter twice.
That way, the text will drop by 2 lines.
try a test page on this, alternatively try using a different label layout, until you get the desired result.
Other than the AveryL7160.
Mike @ Compurepair.

Posted on Feb 25, 2008

Cogz
  • 1326 Answers

SOURCE: Printing documents with wide margins on letter paper

Did you try to reduce the document down so it would fit a standered size paper???

Posted on Sep 30, 2008

SOURCE: Printing labels

You have to feed the labels through the manual feeder.

Posted on Oct 30, 2008

tehnik_bdg
  • 91 Answers

SOURCE: MX2700N printer keeps giving A4 paper error.

Go to system setting, under printer setting there's a menu to forced output print or A4/Letter changing, if you can not find it try the key operator program/ admin mode ( default password for admin is admin )

Posted on Mar 10, 2009

  • 1 Answer

SOURCE: Mis-alignment during printing of labels sheets

Solution!! Use "HP premium Plus Photo Paper" for the paper type setting. Works great with Avery labels & card stock as well. (business cards had the same alignment problem)

Posted on Apr 15, 2009

tehnik_bdg
  • 91 Answers

SOURCE: print to bypass

Before printing click the property button, go to papar tab, under tray select, change from auto select to by pass tray

Posted on May 20, 2009

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I'm having trouble addressing an large envelope the printer wants to print from the upper photograph tray and not accept the envelope from the lower tray. I have the MX922 printer.


The upper tray on my 6120 has adjustable guides on either side of the document and can be set from 2" to 8.75" wide. It is not intended just for photos! I use it for ALL envelopes that will fit. I use the MS WORD "Mailings", "Envelopes", "Options", "Envelope Size" menu to tell the printer what size the envelope will be (any size not listed in the standard list can be customized from the CUSTOM option at the bottom of the envelope list). Your word processor should have something similar. Running from the tray should be a straighter run and will actually place less distortion stress on the envelope.

Use a mailing label for anything larger than 8.75". You can download a program from Avery (and probably other label manufacturers) that really makes labels simple to produce. Labels should also be run from the rear tray if possible so they won't wrap around your rollers.
Happy Printing.

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How may I do a return address label--all 30 labels on 5160 Avery template without typing the address 30 times


Hi Jan,

You can use the option Mail Merge In Microsoft Word to print Return address.

If you are Using Windows 2003, Follow the link below

http://www.wikihow.com/Mail-Merge-in-Microsoft-Word


If you are using Windows 2012, You will find Mail Merge option under Mailing tab on top - Create Mail Merge option

Regards,
Sean

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Can you print address on envleope


Yes you can print an address on an envelope. Do you have Microsoft Office? If so, click on new office document and click the tab that says Letters & faxes (for versions before 2007) and choose the label wizard. When the window opens, click the tab that says envelope instead of label and follow the prompts to type in the information you want to print on yoru envelope.

If you have Office 2007 - or newer, click on new office document and then choose blank document. Click on the tab at the top that says mailings and then choose envelope and type in the information you want to print on your envelope. Then click on file, and print. You will need to load your envelopes in the printers tray and put them in the correct direction according to the settings your machine requires. You might need to waste a few envleopes until you get it right.

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NEED TO KNOW HOW TO PRINT MORE THAN 1 ENVELOPE AT A TIME. DO LETTERS AND ENVELOPES ONCE A WEEK BUT THE PRINTER WOULD ONLY PROCESS 1 ENVELOPE AT A TIME AND I HAD TO DO THAT ONE MANUALLY.


Hi there !

For printing bulky letters or documents of the same format, I suggest you use the MS word mail merge document. You need to set up the mail merge document and the data of the file. For examples, the list of names, addresses telephone numbers and others should be input to the envelops.

Here's how to create mail merge document file.


1. Open a new blank MS word document or if you have a format already in a MS word format, just use it as default letter.

2. Go to menu bars (Home, Insert, Page Layout, References, Mailing, Review and View) and choose Mailing.

3. From Mailing, click on select recipients, choose use existing lists and find the excel document files that stores all the information like list of customers, company names, addresses, telephone numbers and others.

4. Open it and select table will appear and just click ok to merge it automatically to your default envelope.

5. Now you need to set up or format your envelope. from the Mailing menu, Insert Mail Merge Field will appear and click it to display the headings of your data source. Put the headings wherever you want.

6. After that, press preview result to display the datas. Save your work and it is finished

7

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How does one print envelopes on the xerox pro 232?


descicon.gif function showThisURL(){ $('.urldisplay').show(); } function hideThisURL(){ $('.urldisplay').hide(); } email-icon.gif print-icon.gif btn_remove_x.gif Return to Search Results Solutions for : How To Print on Envelopes in the Bypass Tray or Optional Envelope Tray Solution : Print on Envelopes in the Bypass Tray or Optional Envelope Tray This solution assumes that Number 10 envelopes are being used and printed on using Microsoft Word 2003 or 2007. Steps may vary if other applications are used.
NOTE: If necessary, make sure the envelopes are loaded correctly in the Bypass or Optional Envelope Tray. See the Related Items below for additional information.
From the computer using Word 2003:
  1. Open the application, and then select [Print] from the File menu. The Print window will be displayed.
  2. Select the required printer, and then click on [Close].
  3. Select [Envelopes and Labels] from the Tools menu. The Envelopes and Labels window will be displayed.

    NOTE: For Office 2003, click on [Tools], then [Letters and Mailings], and then select [Envelopes and Labels].

  4. Click on the [Envelope] tab.
  5. Enter the address and other information in the fields provided, and then click on [Options].
  6. Select [Size 10 (4 X 9.5)] from the Envelope size pull-down menu.
  7. Click on the [Printing Options] tab.
  8. Click on the second icon from the right under the For Feed Method section.
  9. Click on [Face-up].
  10. Select [Default Tray (automatically select)] from the Feed from pull-down menu.

    NOTE: If the Envelope Tray is being used, select [Tray 2].

  11. Click [OK].
  12. Click on [Print] to begin printing.
From the computer using Word 2007:
  1. Open the application, and then select [Print] from the File menu. The Print window will be displayed.
  2. Select the required printer, and then click on [Close].
  3. Click on [Mailings] tab.
  4. Click on the [Envelopes] icon.
  5. Click on the [Envelopes] tab.
  6. Enter the address in the Delivery Address field.
  7. If necessary, enter the return address in the Return Address field.
  8. Click on the [Options] button.
  9. Click the [Envelope Options] tab.
  10. Select [Size 10] from the Envelope Size pull-down menu.
  11. Click the [Printing Options] tab.
  12. Click on the fifth icon from the left from the Feed Method section.
  13. Click on the [Face Up] radio button.
  14. Select [Bypass (Tray 5)] from the Feed From pull-down menu.
  15. Click [OK] twice.

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1 Answer

How do I print just one mailing label without running through an entire sheet time I print using an Epson LQ-590 and printing from the mail merge option in MS Word (MS XP)? In other words, when I print...


I assume you are using a sheet of labels, such as the typical 3 x 10 sheet. Word sets up the mail-merge document for printing the whole sheet, so if you print just one or two labels, you will `waste' the rest.
One way of using that sheet over is to create a mail merge that contains blank `dummy' addresses. It is rather involved and at best time consuming, and considered not worthwhile to save a partial sheet.
I service printers, and personally do not recommend that any label sheet be re-used. The printer curls the paper, in some cases fuses it, and causes the corners of the labels to be exposed, and possibly get caught in the printer (I have removed a lot of labels from inside printers)

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Intermec PC4 is skipping over blank labels when it prints. It prints one label then skips over 3 or 4 labels before it prints the next one


Make sure that the label is not larger than the printable area, carriage returns and spaces count as part of the label too. Also make sure that in the printer properties you didn't set the page width wider or higher than the actual label. Especially using MS Word, you may have to adjust the label slightly smaller to compensate for margin, header, and footer settings. Also be careful of mail merges which merge data larger than the viewable area on the label.

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1 Answer

How do you print envelopes?


More information is required so I will only assume you are using Excel as a database. Excel is a spread sheet program used by accountants or for mathematical formulas and ledgers. Access is the Database program, however, Excel has functions which is faster to sort and work with address, phone number, zip codes. I will confess, I use Excel as Database because it is quick and easy. I do not know what version of Excel you are using so I will describe it from Office 2007. From Excel make sure you have headers above each column i.e. First Name in Cell A1 Last Name in Cell B1 Address in Cell C1 ect.

Make sure your data is correct and case sensitive as you would like it. If you want zip+4 select the Colum and right click to format the cells using special and select Zip or Zip+4.
It is easiest to use Microsoft Word for the next step rather than format the cells, add page breaks, and customize the print size.
Save your document as an Excel document where you can find it to import it into Word.
Open word and select Mailings then Start Mail Merge and Step by Step Mail Merge.
Select Envelope and next. Select envelope options to change envelope size, font and print options.
Click on Next Select recipients.
Click on browse under select an existing list.
Select the Excel file with your address information.
From the Select Table check the First row of data contains column headers.
Click on the OK buton.
Arrange your envelope then Preview it and your good to go.
If you have an older version of word selects Tools and click on Mail Merge.
Select Get Data.
Pull down Excel for document type.
Select entire Spread Sheet.
Layout your document and complete the merge.
On old versions of word it may not recognize the Excel file. If this happens open the Excel file and save it as a Database File (.dbf) and it should work.
I hope this helps since I did not have enough information from your question.

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1 Answer

Alignment wrong when using label stationery - OK with plain paer


Hi,
open the related word document.
select 1 line above the Text in question, press enter twice.
That way, the text will drop by 2 lines.
try a test page on this, alternatively try using a different label layout, until you get the desired result.
Other than the AveryL7160.
Mike @ Compurepair.

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