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I am guessing that you are trying to send your data from one sf-5580 to another sf-5580. You can see what is shown on the screen in your user manual on page 69 and 70 (including full instructions and what buttons to press). If you don't have the manual then you can download it here.
it sounds like your batteries died out ..if you are getting the data error message, pres the clear button( the on button) to review all old data and transcribe any important info(telephone numbers etc.) then you replace the batteries and hope it keeps all old stuff... if not after the change you need top press the reset button on the back and replace any lost info....good luck
After you change the main batteries it will tell you to press the reset button. Go ahead and do this. You will then get a message asking if you are using a new unit for the first time (Y/N)? Be sure to press N in response to this message (pressing Y will delete all the data in memory). You will then be prompted to rest the Home Time.
Be sure that you are searching in the TEL directory where the original data was stored. Press the TEL button to change from TEL-1 ---> TEL-2 ---> TEL-3 ---> and back to TEL-1. If you are searching in TEL-2 or TEL-3 and your data is in TEL-1, then that would explain your problem. Here is a link to the manual for your device:
Once the DATA ERROR DISPLAY appears,You will not be able to INPUT or EDIT DATA, though you will be able to recall Data after pressing CLEAR to clear the error message.**YOU WILL
WANT TO SAVE ALL YOUR DATA OR WRITE EVERYTHING DOWN AT THIS POINT, BECAUSE THE ONLY WAY TO GET
THIS DEVICE BACK TO NORMAL OPERATION IS TO PRES RESET IN THE BACK -IF YOU PRESS RESET YOU WILL LOSE ALL INFORMATION PERMANENTLY.
In order to return the memory to normal (allowing further input and editing of data), you must perform the RESET OPERATION to clear the memory of all data-Make sure you have backed up or taken a hardcopy of this information before Resetting or it will be gone and there is nothing you can do to get it back.Once you have RESET you can re-input the data you have written down.
WHAT CAUSES THE ERROR MESSAGE?Interruption of battery power.Severe electrostatic charge,impact,change in temperature
or humidity.Hardware Problem.
Recommendations:Replace batteries every 2 years, regardless of use.Use only CR2032 Lithium batteries.Replace all batteries-Never mix old ones with new ones!
Caution: All data stored is lost if you remove more than 1 battery at a time. The following Info is per the instruction manual-WHICH ALSO SAYS :Be sure you keep a separate copy of all important data that you store in the SF-5100/SF-5300.Hope this helps.