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File organization tips: 9 ideas for managing files and folders

The tips in this article can help you master file management by supplying some tips to help you better manage and organize computer files. After you've decided on a strategy for organizing and managing files and folders, we bet you'll see improved time management skills and increased productivity.
The tips in this article can help you learn how to better manage and organize computer files. After you've decided on a strategy for organizing and managing files and folders, we bet you'll see improved time management skills and increased productivity.
Tips to manage your files better Use these tips to help with organizing your computer files.

  1. Use Documents. For many reasons, it's smart to take advantage of the Documents feature, which is called Documents in Windows 7 and in Windows Vista and is called My Documents in Windows XP. To open Documents in Windows 7 and Vista, click Start, and then click Documents to discover an easy way to store your personal documents.
    In Windows 7, the Documents feature is actually a virtual library. By default, the Documents library includes your My Documents or Documents folder and the Public Documents folder. You can customize the Documents library (in addition to the Music, Pictures, and Videos libraries that are also included by default) in Windows 7 to group files and folders from any location on your computer-without actually moving them. Or you can build your own libraries to easily organize your files. Learn more about working with libraries.

    Libraries are a flexible way to organize your files in Windows 7 without moving them into one location.
    By using Libraries in Windows 7, Documents in Windows Vista, and My Documents in Windows XP, you can more easily:
    • Find files. Windows provides easy access to the Documents folder (and its subfolders) in many places, including the Start menu, the task pane in Windows Explorer, and common File Open and File Save dialog boxes, among other places. Read about the search feature in Windows 7, or read these tips for finding files in Windows Vista and Windows XP.
    • Back up files. You should back up files regularly. Documents and libraries can help make backups a snap.
    • Keep files separate from programs. By separating document files and program files you reduce the risk of accidentally deleting your documents when you install or upgrade programs. To move files or folders from one location to another, right-click the file or folder name in the existing location and then click Cut. Navigate to the new location, and then click Paste. You can also drag a file or folder from one location to another. To display two folder windows simultaneously in Windows 7, hold down the Shift key when you click to open the second window.
  2. Adopt consistent methods for file and folder naming. When learning how to manage files and folders, it is important that you develop a naming scheme for the kinds of files you create most often and then stick to it. To change an existing file or folder name, right-click the name in the folder structure. Click Rename, and then type the new name.
  3. Keep names short. Even though you can use long file names in Windows, you should not necessarily do so. Long file names can be harder to read.
    Let your folder structure do some of the naming. For example, rather than creating a file called Great American Novel Chapter One First Effort, you can build a structure like this:

    The folder structure can help you avoid using lengthy file names.
  4. Separate ongoing and completed work. To keep the Documents folder from becoming too unwieldy, use it only for files you're actively working on. As a result, you can reduce the number of files you need to search through and the amount of data you need to back up. Every month or so, move the files you're no longer working on to a different folder or location, such as a folder on your desktop, a special archive folder, a flash drive, an external hard disk drive, or even a CD.
  5. Store like with like. Restricting folders to a single document type (or predominantly one type) makes it easier for you to find files. For example, with all of your graphics in a single folder-or in a single library in Windows 7-it's easy to use the slide show feature in Windows Explorer to find the right picture for your newsletter. You can also use libraries in Windows 7 to group files together for easier searching without moving them into the same place or use the Arrange by command to sort files by criteria, such as author, date modified, and type. These criteria can change based on the file type (documents have different Arrange by criteria than photos, for example).
  6. Avoid large folder structures. If you need to put so many subfolders in a folder that you can't see all of them at a glance, consider creating an alphabetic menu.

    Alphabetized folders can help you stay organized.
  7. Use shortcuts and shortcut links instead of multiple copies. If you need to get to the same file from multiple locations, don't create copies of the file. Create shortcuts to it instead. Shortcuts are links to files or programs and are represented by icons with an arrow in the lower-left corner. To create a shortcut, right-click the file and then click Create Shortcut. You can drag the shortcut to other locations. Microsoft Office 2010 includes some built-in shortcuts with the new Backstage view. To see Backstage view, open an Office file and then click the File tab. In Backstage view, click the Recent tab for a list of links to your recent documents. The Recent tab even includes a Recover Unsaved Documents option. In Backstage view, you can create, save, and send documents, inspect documents for hidden metadata or personal information, set options, and more.
  8. Quickly get to the items you use every day. Jump Lists, a fun new feature in Windows 7, are lists of recently opened items, such as files, folders, or websites that are organized by the program that you use to open them. You can use a Jump List to open items, and you can even pin favorites to a Jump List. To see a Jump List for a particular program, just right-click the program button on the taskbar.
  9. Consider storing documents online. You can also keep documents your company's Microsoft SharePoint 2010 site or on Windows Live SkyDrive so that you can easily access them from outside the office, share them, and edit them online by using Office Web Apps.

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boot manager is missing


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Nov 24, 2011 | Compaq Computers & Internet

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Find information faster: Organize your computerIf you've been using your computer for more than 6 months, it's probably safe to say that you don't need all the files and e-mail messages stored there. When left untreated too long, an unorganized computer will perform slower and make it more difficult for you to find the information you need. If that's the case, it's a great time to make sure your computer is cleaned up and ready to roll for your next upcoming project or assignment. This article can help you get started. Clear out your old, unnecessary filesSo how long should you keep old files on your hard drive? It's kind of like cleaning out a closet?if you haven't used a particular file (or sweater) in a year, you're pretty safe storing it somewhere else. How can you tell how old a file is? Rest your mouse cursor over the file to see when it was last modified. For more information right-click the file, and choose Properties. You can see when the file was created, last modified it, and most recently accessed. If a file is old, not important, and hasn't been accessed in more than 6 months, it might be time to clear it out. You're the best judge to determine which files to keep, but here is a list of items you might want to consider saving: Tax and legal information Project-related files Favorite digital images from the year Plans you could leverage for future projects Important e-mail messages Customer information By looking at the properties of a file you can see when the file was created, last modified it, and most recently accessed. Once you've gotten rid of your files, learn 7 ways to manage your files better. Tip To view your files in a folder by the date they were last modified, open a folder and on the View menu click Details. On the top of the column, click Date Modified. Quickly find old files by organizing them by the date they were modified. Back up important filesThe next step is to copy selected files to another storage medium, such as a writeable CD or DVD or an external hard drive. For your most important files, such as project files, key presentations, or large e-mails, you'll rest a lot easier if you have a backup copy stored safely away from your computer. Backing up your files to CD or DVD will allow you to safely store these disks should you happen to lose your computer or if it should fail. To back up your files it's ideal to have a CD or DVD burner or a hard drive you can connect to your computer through a USB or FireWire port. Learn more about how to back up your files with Windows XP. Also, learn more about how to back up your Microsoft Office Outlook 2003 e-mail messages. Tip If you're backing up your information to a CD or DVD, be sure to create labels for your CDs that in some way describe their contents. For example, you might title the CD "2005 Archive" or be more specific with something like "2005 Presentations." Clean out your e-mailDo you have a system for weeding out and organizing your old e-mail messages? Here are a few quick ideas for taming your Inbox and getting ready to handle those messages in the months to come: Create folders to store messages according to sender, topic, or date. Create e-mail rules to file and manage your messages automatically. For example, you can create a rule to send all messages from your manager to a special folder. Learn more about managing e-mail messages with rules. Go through your Sent folder in Outlook in and delete items you no longer need (especially those with large file attachments). If you're sure you no longer need e-mail you've deleted, empty the folder that contains it. For more help keeping your e-mail in check, learn 4 ways to take control of your e-mail Inbox. Or watch a demo about how to manage the size your Inbox. Organize and clear out your Internet files If you're like the average person, you've been doing a lot of Web searching and your Internet Explorer Favorites folder may be bursting at the seams. It could probably use some weeding out and organizing. To organize your Favorites in Internet Explorer, on the Favorites menu, click Organize Favorites. While your tending to your Favorites folder there's some additional clean up that's easy to do. Start Internet Explorer and on the Tools menu click Internet Options. In the General tab of the Internet Options dialog box, you have two cleanup choices. These steps can help reduce some unnecessary files on your computer. In the Temporary Internet files section, click Delete Files to remove all temporary files. (You can also elect to remove all offline content downloaded from sites you've visited.) In the History section, click Clear History to remove the list of sites you've previously visited. Also make sure that you have the Days to keep pages in history: set to where you would like it.

Jan 13, 2010 | Computers & Internet

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transferring bookmarks to a new computer and now I cant get it to open a .json file. What do I do?


what procedure did you follow when transferring your bookmarks?

In Firefox Select Bookmarks > Organize Bookmarks...
In the Bookmarks Manager select File > Import... and locate the saved bookmarks.html file and attempt to load them up again).

I found this article that may help you with your problem, see here
good luck!

Mar 29, 2010 | Mozilla Firefox

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