Tip & How-To about Computers & Internet

Converting scanned documents into Word documents Scan the text pageyou want to convert into a Microsoft Word document. Save the scanned image as a *.gif, *.jpeg file, if possible save it as a *.tiff file. If the image file is not a TIFF file then OPEN that saved image file, go to File - Save As and name it as a TIFF file. Go to Start- Programs - Microsoft Office Tools - Microsoft Office Document Imaging Go to File - Open and open your scanned document that has been saved in *.tiff format. Go to Tools - Send Text to Word. You will get a prompt stating this process will taketime, Click OK. This will take several minutes depending on your computer's speed and the size of the text document.When it has completed Microsoft word will open and the word document can now be edited and spell checked. Spell check should be done on the document after conversion because not all the text may be converted correctly.

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4 Answers

How to convert scanning documents to MS-words


You are going to want to find any OCR software that works for your printer. OCR is 'Optical Character Recognition'. It will take the scan and convert it into a text document, which is either already compatible for MS Word, or easily converted itself.

Feb 24, 2011 | Office Equipment & Supplies

1 Answer

scan document into text


Scanned documents are image documents and they need to be converted using an OCR program. The Optical Character Recognition program converts scanned image documents into a text file which you can open with a Word program and edit.
You need OCR programs such as -
OmniPage 17
ReadSoft
GOCR (freeware)
Tesseract OCR (freeware)
Microsoft Office Document Imaging (included in MicroSoft office Tools)

May 11, 2010 | Epson ACULASER CX11NF All-In-One Printer

1 Answer

How can I scan a documtent and save it in my word processor


A scan of a document is only a picture of the document. That is, it's the same as if you had just used a copying machine. It's not text that you can work with. You need to take that scanned image and feed it to an optical character recognition (OCR) program to convert it into text that you can use. Most scanners come bundled with OCR software when you buy them. You can also look on the internet for OCR programs.

Once you have OCR software installed, many scanners will automatically feed the scanned image to the OCR program when you scan a document. Be ready to do some extra work, though. While it's good, most OCR software is not 100% accurate. Depending on the font and formatting used in the original document, the program may decide on the wrong character when converting. You will also lose formatting (font sizes, types and so on), and end up with plain text. You'll need to put that in yourself when you paste the text into your Word document.

Jan 29, 2010 | HP DeskJet F4280 All In One Printer InkJet

1 Answer

I have got a DCP-110C printer, how do I scan a document onto the computer then alter the text within this document?


Try this procedure and let me know how it goes

  1. Scan the page you want to convert into a Microsoft Word document.
  2. Save the scanned image in *.gif, *.jpeg or whatever format.
  3. Open that image, go to "File->Save As" and name it "xyz.tiff" in the "TIFF" format as shown.
  4. Go to "Start->Programs->Microsoft Office Tools->Microsoft Office Document Imaging"
  5. Go to "File->Open" and open your scanned document that has been saved in *.TIFF format.
  6. Go to "Tools->Send Text to Word." You will get a prompt stating this process will take time, Click OK. This will take some time depending on your computer's speed (a minute or two at the most).
  7. When it's done it will open up Microsoft word on its own and the scanned document will now be in editable mode.

Sep 26, 2009 | Brother DCP-110C All-In-One InkJet Printer

2 Answers

My scanner is sending my scans as images not text.


you must convert to text, most scans save as pdf or tiff (yours is most likely a tiff) choose save as... and change extension to .wrd or .doc

Aug 04, 2009 | HP Photosmart C4580 All-in-One InkJet...

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