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MS Exchange Server 2003 Public Folder Permissions

If you are using MS Exchange Server 2003 and you have ever wanted to hide a selection of public folders or just one.This can be done by using security groups.
The advantage of using security groups is that you can manage who has access to the public folder very easily. Before i start to explain a few things need to be set up first.

  • Your exchange server must be running SP2
  • Create a security group making sure that you also create a email account with it also.(This is the group you will use to set the permissions on the Public folder)
  • The end result of this is so that you can hide a public folder from multiple users.
Lets start
Load up Exchange System Manager and navigate your way to Public Folder. Now right click the public folder you would like to manage who can see it. From the tabs on the top go to the Permissions tab. You will now have three options the only option we are interested in is Client Permissions. Within client permissions is where it all happens this is where you can set permissions for a single user or add a group. We are going to use groups as it is more manageable. Next we need to change the Roles of Anonymous to None we must also untick the Folder Visible box. The next section we add the group that we are going to use to hide the public folder to do this click the add button find the group in the list and click add. Now to set the roles of the group to None and also untick the Folder Visible box.Navigate your way out of the menus by clicking OK
The Public Folder will now be hidden from the users in the group. There is one final step and that is to hide the Group from the global address list (GAL). Open the properties of the group in active directory and click on the Exchange Advanced tab then tick the option to Hide group from Exchange Address list.
I have attached a video also.

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In Outlook 2003, I want to export my functional mailbox, all it's directories folders, folders and subfolders, e-mails included in those folders with their attachments in some cases in them and also, files that i've manually put in the folders like .PDF, Excel, word, Visio, powerpoint, etc... My problem comes when i want to export all that to a microsoft server folder and i want ot keep all the folders hierarchy and attchments as is but out of outlook (not a .PST file) Is there a way or a software that i can use to do this wihtout having to create all the folders manually one by one and dragging all my files from outlook in the new network folders created. thanks because i've been searching like crazy for this but nothing seems to be working in this matter. Tony


Hi Tony.

A microsoft server folder is meant to be exported to a computer with Microsoft Exchange installed. That is useful only if the The Outlook Address Book and folders are kept in an Exchange Server mailbox on original computer.

Export as PST and choose the include subfolder option even if you export to Microsoft Exchange.If the Outlook profile on the new computer has a Microsoft Exchange Server and you want to keep all of your data on the just copy the folders from the new .pst file to a location under Mailbox - Your Name in computer with MS Exchange server.

Simply choose export folder to a pst. Ensure that you have ticked that box that say include subfolders, or subfolders won't be copied.

Here the step by step:

http://office.microsoft.com/en-us/outlook-help/copy-the-outlook-folder-structure-to-another-computer-HA001116603.aspx.

http://support.microsoft.com/kb/287070.

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First things First!
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I suggest you to install from scratch!
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