Tip & How-To about Computers & Internet

IMAP or POP3?

Do you have an email address that you want to setup on an e-mail client like Outlook or in your newly bought mobile device like iPhone or Blackberry? And when you are about to do this you are asked to choose if you want to setup your email account via POP3 or IMAP? and you don't know what to choose? This tip will help know more about this two types of setting that are commonly used for email clients and mobile devices that supports messaging.

First of all let's talk about POP3, this stands for Post Office Protocol version 3. Yes, this is the latest version of this protocol. We won't really get too technical in this tip. I will just give you ideas on how this will work to better understand which one to choose between POP3 and IMAP. Now a days, if someone says "I POP my mails from the server" he/she is saying that he used POP3 to download mails from the server. POP3 was initially created for users who does not have a permanent access to the Internet, like dial-up. POP3 will download all of your mails from the server, delete the messages from the server, and close the connection. All of the message downloaded will all be store in inbox and even if the user is off line, the user can still check the downloaded messages without getting online.

**The server that we are talking about here is what we also call as web mail.

Though POP3 deletes all downloaded mails from the server (web mail). Most e-mail clients will give you an option to leave a copy of the message on the server. This will make sure that even if you "pop" you mails, once you log back in to your web mail the same messages are still in there. To make it short and simple POP3 will only download all of the message and put in to the inbox of your e-mail client or mobile devices.

IMAP or Internet Message Access Protocol. This protocol almost works the same as POP3. The only difference is that it will not download all messages from the server in to your inbox. IMAP is also called the "mirror" for your e-mail client and the server. What you will have on the server (web mail) will be available on the client or mobile device. This idea applies to this example. Let's say you have sorted your e-mails on your web mail, you created folders to categorize the messages that is getting to your inbox. Once you setup IMAP in a e-mail client or mobile device you will see the folders and you will also have an option on your e-mail client and mobile device to subscribe to these folders that you have on the web mail.

This is pretty much having the same format from the server to your e-mail client or mobile device. This will also save you from the agony of sorting your mails since they will show up on your e-mail client or mobile device same as how they are set on the server. Another thing that is not found in POP3 is the way messages will be removed the server. Once the user using IMAP deletes a message, it will not be immediately get deleted from the server unless the user explicitly delete them, this is done by using the purge option.

I hope this enlightened you a bit to choose between the two.

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1 Answer

default mail client


It sounds like you are trying to click on a hyperlink to email someone, like at a website. These hyperlinks are programmed to open an email client like Outlook, or Outlook Express and open a new mail message with the email address line populated.

If you are using a WEB based email like Yahoo, Hotmail and the like, then the hyperlink will not work, and you get the error you describe. Generally it isn't worth the time and effort to setup an email client if that is the only reason you are doing it.

SO, generally, I just open my email, then type the email address of the hyperlink (Support@dell.com for example)

Jan 12, 2010 | HP Pavilion dv9000z Notebook

1 Answer

my microsoft outlook will not let me use it it says that my email profile isnt set . how do i set it


here we are providing you gmail client setting so
follow thies steps and configure your outlook



To set up your Outlook 2007 client to work with Gmail:
  1. Open Outlook.
  2. For new setups, select Do not upgrade.
  3. Click Yes.
  4. Enter your display name, email address (including '@gmail.com'), and password. Google Apps users, enter your full email address, e.g. 'username@your_domain.com.'
  5. Select the 'Manually configure server settings or additional server types' checkbox.
    gmail_77689b_en.gif

  6. Select Internet E-mail.
  7. Settings: name, full email address (including '@gmail.com' or '@your_domain.com')
    • In the Account Type dropdown menu, select IMAP; enter the incoming and outgoing server names shown below.
    • In the 'User Name' field, give your full Gmail address, including '@gmail.com' or '@your_domain.com.'
    • After creating these settings, clicking Next takes you to the end of the setup.

    gmail_77689c_en.gif

  8. In the Tools menu, select Options then Mail Setup. Under 'Email Accounts,' click E-mail Accounts.
  9. Select an account, and click Change above the list of accounts. Click More Settings, then the Advanced tab.
    • Incoming server must be 993, and must use SSL encryption.
    • Outgoing server can use 587, TLS encryption.

    gmail_77689d_en.gif

  10. Click the Outgoing Server tab. Make sure that 'My outgoing server (SMTP) requires authentication' is selected. The radio button 'Use same settings as my incoming mail server' should also be selected.
    gmail_77689e_en.gif

  11. Click OK > Next > Finish > Close > OK.
  12. Check our recommended client settings, and adjust your client's settings as needed.
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Nov 29, 2009 | Microsoft Office Outlook 2007: Windows

3 Answers

Iphone Mail Settings


You can keep it setup to the IMAP settings, Thou you need to on the Iphone and the Outlook tick the box that says keep a copy on the server.

May 29, 2009 | Apple iPhone 3G

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