Tip & How-To about Microsoft Office Outlook 2007: Windows

How to Recall a message in Outlook 2007

Did you ever send a message to the unintended recipients? And wondered how you could take the message back. This tip will help "Recall" a message. If you are using Outlook (specifically 2007) this will guide you how to take a message back from unintended recipients.

Here are the good things about this feature:

* You can recall the message that was sent to unintended recipients.
* You can recall the message that you were not yet suppose to send. Probably you are not yet done writing or you accidentally hit the send button.
* You also have an option to recall the message that was sent and replace it with a different message.

This is a down side with this feature. If your message was already opened or read by the recipient, you will not be able to recall the message.

Now here is how you do the "Recall" in Outlook 2007:

1. Go to your "Sent Items" and open the message that you can to recall.
2. On the menu bar click "Other Actions" and click on "Recall this Message".
3. A small window will pop-up and you will have different options on how you will recall the messages. Here are the options:

  • Delete unread copies of this message.
  • Delete unread copies and replaced with a new message.
  • Tell me if recall succeeds or fails for each recipient.
Delete unread copies of this message - Will only recall the message and delete it.

Delete unread copies and replaced with a new message - This will recall the message and will give you an option to put in new reply. This is like make a new reply that will replace the original message that is being recalled.

Tell me if recall succeeds or fails for each recipient - I recommend that you leave this setting checked to make sure that you will receive a confirmation if the recall succeeded/failed for each recipients.

I would like to emphasize that the recall will only succeed if the message was not yet read or opened by the recipient/s. I hope this will help you guys.

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1 Answer

Hi, How can i call recall a mail that i sent from my yahoo mail box. Please assist me immediately. Its very urgent. Thanks a lot for your help!


Email the recipient asking to send message received back. Usuallyy when the message was received, the return copyy should have credentials from recipient.

Feb 16, 2011 | Yahoo Mail

3 Answers

Your message was not sent Your account has been temporarily blocked from sending messages. This block can be caused by sending messages that trigger our spam filters, or by having too many recipients in one email. We encourage you to review the contents and recipient list of your message, and try sending it at after an hour or two. Doing so will usually resolve the matter. If you are still unable to send messages after a 24-hour period, please read our FAQ for more information and to request Customer Care assistance. We apologize for the inconvenience. Thanks, The Yahoo! Mail Team


Your message was not sent Your account...
Your message was not sent


Your account has been temporarily blocked from sending messages. This block can be caused by sending messages that trigger our spam filters, or by having too many recipients in one email. We encourage you to review the contents and recipient list of your message, and try sending it at after an hour or two. Doing so will usually resolve the matter.
If you are still unable to send messages after a 24-hour period, please read our FAQ for more information and to request Customer Care assistance.


We apologize for the inconvenience.



Thanks,

The Yahoo! Mail Team

Oct 25, 2010 | Yahoo Mail

2 Answers

I want to recall a message after it is sent in MS Outlook 2007


Hi,
Please find your answer below:
If you have Microsoft Exchange account as you said, you can manage to do that. Because, this feature requires you to use a Microsoft Exchange Server 2000, Exchange Server 2003, or Exchange Server 2007 account.

The recipient of the e-mail message that you want to recall must also be using an Exchange account. You can’t recall a message sent, for example, to someone's personal Internet service provider (ISP)
(ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) e-mail account.

For all recipients who haven't opened the message yet, you can perform an e-mail sleight of hand and replace the original message with another one that contains the attachment.

To Recall a message Do the following: If you want to recall the message but not replace the message :
  1. In Mail, in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), click Sent Items.
  2. Open the message that you want to recall.
  3. On the Message tab, in the Actions group, click Other Actions, and then click Recall This Message.

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4. Click Delete unread copies of this message.
NOTE: If you are sending the message to a large number of people, you may want to clear the Tell me if recall succeeds or fails for each recipient check box.


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1. Select whether you want to only delete the message or delete and replace the message.
2. Select the check box to receive a confirmation that the recall was successful.

NOTE: Yo can also recall and replace the message.

I hope it helps.
If you would like to vote for the answer, this will help the others to see the similar problems solved and also will be a satisfaction factor for me to continue helping you.
All the best.

Mar 27, 2010 | Microsoft Office Outlook 2007: Windows

2 Answers

Lotus Notes 8:How do I turn off ?Send Immediately When Connected?


There is not a perfect mirror of that function in Notes, but you do have options.

The first one is the "Recall" option:
==========Extracted directly from Lotus Notes Help================
You can retract a message that you have already sent and saved in the Sent view. This is useful if you sent a message in error, or if you want to edit the content of a sent message and resend it.
  1. In your mail, open the Sent view.
  2. Select the message.
  3. Above the message list, click Recall Message. If this button does not display, your Domino™ administrator has disabled this feature.
  4. If the message was sent to more than one recipient, select the recipients to recall the message from.
  5. (Optional) To recall the message from a recipient even if the recipient has already opened or previewed it, select Recall the message even if it has been read.
  6. (Optional) To suppress recall status reports, clear Send me a recall status report for each recipient. Recall status reports confirm whether a message is recalled successfully or not.
  7. Click OK.
Note For a message recall to work, both you and the message recipient must be using the Release 8 mail application template (Mail8.ntf) on a Release 8 Domino server, and the message recipient must have the basic mail preference Allow others to recall mail sent to me selected.
===============================================================
Of course this assumes you catch it before they read it.

No other option works on an individual message, but treats all messages with the same 'solution'.

One of those solutions is the somewhat obvious [Save as Draft]. Of course then the onus is on you to follow up and actually send them. I've trained myself to use this option if I'm a bit hot under the collar.
You could assist that process by creating an agent that would flag you with a reminder when messages are held in the draft folder. To do that you will need to know a little bit about agents and scripting. It's not as scary as it sounds - the interface for creating agents helps guide you a bit. And don't get this confused with Rules. Though there are similarities Agents is a more robust scripting environment.

A bit more sophisticated method:
  1. The first step is to set up for local Replication, where your Inbox is mirrored on your local hard drive. This should be done anyway because it allows you to read messages offline and it reduces overall network traffic.
  2. This is similar to how Outlook would store your messages in the local .pst files. Your Notes admins may already have you set up this way. If not, inquire about it - all mobile users will depend upon this, and office users can benefit as well.
  3. The other benefit is that when you click 'Send' it's que'd up to be sent the next time it's scheduled to replicate.
  4. Once you have replication set up and you have defined your replication schedule you will have xx minutes between replications to change your mind. Again, not perfect, but bearable.
A companion to that solution is the use of Location Profiles.
  1. If you look to the bottom right corner of your Notes screen you will probably see the work "Office", or "Network". If you click there you will see your available default location profiles.
  2. Each location profile is set up to a specific enironment. In my office we have "Island (Disconnected)", "Office (Network)", and others - each one set up to assume a certain type of connection to the network.
  3. If I select 'Island" it won't attempt to contact the server, thus convincing Notes I am disconnected from the network and ques all 'Sent' messages to be delivered. Once again the onus is on you to 'connect' by selecting the "Office (Network)" profile in order begin the push/pull of your messages.
For more information look into the Help system for Replication, Location Profiles, and Agents.

A less frequently used option is to use the 'Transfer outgoing mail if: xx messages pending. In this instance you would set the number to a high threshold, say 50. But, again, you would be responsible for forcing the transmission by manually initiating replication.

Unfortunately, none of these is a perfect substitute for the Outlook option you depend on. I hope this helps.

Good Luck!

Apr 10, 2009 | IBM Lotus Notes (d53t7ll-bl) for PC, Mac

1 Answer

delete message recipients


Go into a new text message and hit the "send to" option. Scroll down to the first name above the line and hit the "options" button. Scroll down and select "Recent messages" and choose whoever from that list that you'd like to be your top 3. I actually just sent all three of mine a blank text, but when I went back to the "send to" list voila! MORE INFO: I tried all kinds of things to remove names from my top three recipients list. What ended up working was to send a text to multiple recipients at once. Two was enough. But it was important who I selected first. I sent a message to my wife and my friend. My wife's name got added back to my top three! Then I reversed and sent a message to my friend and to my wife. His name got added back!

Nov 15, 2008 | LG Shine CU720 Cellular Phone

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