Tip & How-To about Office Equipment & Supplies

How can I get my Windows PC to see my printer(s) on my Mac OS X network?

I am sure this question has arisen more than once, as to just how to locate and use the network printer in your Mac OS X network,so you can print from your Windows PC. After all, the Macs you have in your network print with no problem, why not the PC?

But nothing seems to work, that you have tried. So what to do?

Well, the answer comes with a simple yet very effective technology implemented by Apple Inc., just to address this issue.

It is a zero configuration networking protocol known as Bonjour.

Bonjour formerly known as Rendevous, was implemented from the Zeroconf (Zero-configuration) service delivery protocol and first introduced by Apple in its software with the release of the Mac OS X 10.2 Jaguar system.

In lay terms, what "Zero Configuration Networking" means to you, is that you do not have to be computer geek or guru, to simply install or configure this software, because it was designed for the most part to automatically discover computers, devices, and services on local IP networks.

The "local IP network" being described here, is your own network, whether it is in your home, home office or anywhere you have a network setup.

What makes Bonjour so efficient, is that it can work with PCs in order to work with devices connected to Macs. To use it, all you need to do is install the software to your PC. Macs with Mac OS X versions from 10.2 to 10.6, of course, already have Bonjour as a built in feature.
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So how do I use Bonjour to discover printers on my Windows PC(s)?
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It really is a simple as 1 -2-3.


1.) Download Bonjour - You can simply search for it by name through
Google or your favorite web search engine, or
click the link below to install in on your PC.
Download and Install Bonjour for Windows


2.) Install Bonjour - Simple enough, install it once the download is
complete. In the example below, I use my Epson
NX415 printer as a network printer on a Mac OS X
network, that needs to be discovered by a Toshiba
Laptop with Windows Vista Sp2 also a part of that
network.




3.) Launch Bonjour to discover the printer(s) in your network -


a.) Introduction Screen:

You will be very satisfied when you see how little
effort you have to put into discovering the network
printer on your PC with the Bonjour Printer Wizard.

**Note: Keep in mind, the network printer must be properly
connected, turned on and functional, otherwise Bonjour
will not discover your networked printer with your PC.**




b.) Printer Discovered:

Printer in Mac OS X network, if working and turned
on... Should be discovered by Bonjour right away..



c.) Printer Driver not needed:

A really nice feature with Bonjour:
You really don't need to have the print driver software for the
discovered printer. Bonjour will identify the printer, its
location on the Mac OS X network and will use a
Generic/Postscript identity due to a print driver for the
PC not being needed.



d.) Summary of discovered network printer:

Final screen for the Bonjour Printer Wizard. Just click
the Finish button and that is all it should take.



Done!
Now open any document run a test print..
on and get to printing with the newly discovered
Mac OS X network printer on your PC.

Now, that you know, no more guessing, on how to find
that elusive Mac OS X network printer for your PC.

Happy Printing!

Regards,

Mactechtrainer




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Related Questions:

1 Answer

Will not print


The Simple Network Configuration capabilities of Mac OS® X can only find devices in the local network segment. If your Macintosh® and devices are not in the same network segment or are connected via a router, you cannot use the Simple Network Configuration capabilities of Mac OS® X.

In these cases, I recommend you use IP printing.

May 23, 2010 | Brother MFC-8460N All-In-One Printer

3 Answers

Printer has worked fine for years with my pc's. Still prints the test page fine but wont' print since I switched to mac. Installed the print only file from hp website a couple times. Actually it does print a page but all it says is "page 1 of 1" on it but not the page itself. Also it is a not network printer. If we can get it to print on this computer can the other mac print through the one with the printer on it through the network?


It sounds like the driver provided by the manufacturer may have a glitch in it. I would recommend sharing the printer to the MAC:

Add the Shared Printer to Your Mac Launch System Preferences by clicking its icon in the Dock.

Click the ‘Print & Fax’ icon in the System Preferences window.

The Print & Fax window will display a list of currently configured printers and faxes that your Mac can use.

Click the plus (+) sign, located just below the list of installed printers.

The printer browser window will appear.

Click the ‘Windows’ toolbar icon.

Click the workgroup name in the first column of the three-pane printer browser window.

Click the computer name of the Windows machine that has the shared printer connected to it.

You may be asked to enter a user name and password for the computer you selected in the step above.

Select the printer you configured for sharing from the list of printers in the third column of the three-pane window.

From the Print Using dropdown menu, select the driver that the printer needs. The Generic PostScript Printer driver will work for almost all PostScript printers, but if you have a specific driver for the printer, click ‘Select a driver to use’ in the dropdown menu, and select the driver.

Click the ‘Add’ button.

Use the Default Printer dropdown menu to set the printer you want to use most often. The Print & Fax preferences pane tends to set the most recently added printer as the default, but you can easily change that by selecting a different printer.

Oct 03, 2009 | HP LaserJet 2550n Printer

2 Answers

cannot print from Apple MacBook to Canon MX310


First, check your USB printer connection to your Macbook from your Pixma MX310 printer.

If the USB cable is securely seated, make sure you have installed the updated drivers for your version of Mac OS X. Here is the Link:
Canon Pixma MX 310 Drivers for Mac OS X (v10.6/10.5 and earlier).

If you have already updated your printer drivers to the most current Canon Pixma update for your version of Mac OS X, then click on the Apple menu icon, located in the upper left corner of your screen and select System Preferences.

• From System Preferences, select Print & Fax.
• Within the Print tab, make sure you can see your Canon listed in that window.

If you can, proceed to perform a test print on any document you have on your desktop or folder of choice. If this does not help, from within the Print tab, select the Canon and press the "-" Minus button and remove that printer.
• Once it is removed, now click the "+" button
and re-add your printer.
• Once it has been added, attempt to test print again.

This should help get your printer back to printing again.

Regards,

-Mactechtrainer

Dec 02, 2008 | Canon PIXMA MX310 All-In-One Printer

1 Answer

I need to install HP deskjet 6940 on my Powerbook G4. I am operating on MAX OSX 10.4.6


If your printer does not appear in the Printer pop-up menu, find and install the appropriate driver. Check any CD-ROM discs included with the printer, or the website of your printer's manufacturer. Only users with an administrator account can install software.

Tip: You can also open the Printer List window from Printer Center (Mac OS X 10.2.8 or earlier) or the Printer Setup Utility (Mac OS X 10.3 Panther, or later).

Check the Printer menu again after installing the software. If the printer does not appear, you may need to do this:
  1. Make sure the printer is connected to your computer, plugged in, and turned on.
  2. For Mac OS X 10.2.8 or earlier, from the Printer menu in the print dialog choose Edit Printer List. The Printer List window appears.
  3. For Mac OS X 10.3 or later, choose Show Printer List from the View menu. The Printer List window appears.
  4. Click the Add Printer button.
  5. Choose USB from the first pop-up menu.
  6. Select your printer from the list.
  7. Click Add.
  8. Close the Printer List window.

How to add a network printer (AppleTalk or LPR)

Adding an AppleTalk or LPR network printer is very similar to adding a USB printer. In Step 4 above, you would choose AppleTalk or "LPR Printers using IP" from the pop-up menu. From there, the setup differs slightly.

AppleTalk printer
  • AppleTalk must be enabled in Network preferences.
  • If your network uses AppleTalk zones, choose one from a second pop-up menu that appears.
  • Make sure to avoid potential issues with AppleTalk multi-homing.

LPR printer
  • You must enter the printer's IP address or DNS name.
  • If you're printing to a queue, deselect the checkbox for "Use Default Queue on Server", then type the queue's name. If not, leave the checkbox selected.
  • You can select your printer from the Printer Model menu or leave it at Generic. In essence, are selecting a PPD file.

Question mark appears, or trouble finding a printer?

If you can't find the printer you want to add in the list of connection methods, make sure you're choosing the right connection type for your printer. Some printers may use custom input-output modules, such as "Epson AppleTalk". You may need to select one of these custom options in order to add your printer. If there's a question mark on the printer's icon, or Print Center or Print Setup Utility lists it as unsupported, check for an updated software version at the manufacturer's website, or the Mac OS X downloads page.

Tip for software installation

Your printer may appear in the printer list before manufacturer-required software is installed. If you have such a printer, remove the printer from your printer list before installing the software. Add the printer back to the list after you've installed the software.

Printers whose drivers or PPDs are included with Mac OS X
Additional Information See these articles for lists of printer drivers and PPD files included with Mac OS X:

25587: Mac OS X 10.3: Included PPDs for PostScript Printers
25588: Mac OS X 10.3: Raster (Inkjet) Printer Drivers Included
107001: Mac OS X 10.2: Included Ink Jet Printer Drivers
107002: Mac OS X 10.2: Included PPDs and Use of PostScript Printers
106490: Mac OS X 10.1: Many Third-Party Ink Jet Printer Drivers Are Included
106516: Mac OS X 10.1: Includes PPDs for Many PostScript Printers

Jul 10, 2008 | HP Office Equipment & Supplies

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