Tip & How-To about Computers & Internet

Auto sum shortcut key

Quickly create a Microsoft Excel formula to get the sum of all cells by highlighting the cells you wish to know the value of and pressing ALT and = .

Create hyper links in Excel

Quickly create hyper links in your Microsoft Word, Excel, or Front Page document by highlighting text and pressing "CTRL + K".

Close all open files at once

Close all open Microsoft Word and/or Excel files by holding down the shift key and clicking "File" and then "Close All".

Quickly open recently opened files

Quickly open the recent files by first pressing "ALT + F" to open the file Menu and press 1, 2, 3, or 4.

Create underlines without any text

This tip works with the majority of Microsoft Office applications. Easily create an underlined space by pressing CTRL + U to start the underline, then press SHIFT + Space for each underlined space you wish to create. An example of how this could be used is for printable forms, for example: Name: __ __.

Print only sections of a document

Save on your printer ink by selectively printing in Windows programs such as Microsoft Word, Internet Explorer, WordPad, Outlook, etc. To do this highlight portions of text you wish to print and click print. In the printer dialog window under Page Range choose the option Selection. It is important to realize that not all programs or printer drivers support this feature.

Repeat recent action

Using the F4 key in Microsoft Office 2000 and above allows the user to repeat the last used action. For example, if you have changed the font of a selected text and wish to change another portion of text to the same font, pressing F4 will do this for you automatically.

Quickly undo

Quickly undo mistakes in the majority of most PC Windows program by pressing CTRL + Z.

Quickly above cell contents

In Microsoft Excel press CTRL + SHIFT + " to copy the above cells contents.

Using the Microsoft Excel Auto filter

Organize cells quickly by using Microsoft Auto filter. Columns that contains long listing of data can be easily sorted by using the Auto filter option, to use this option select the top rows of the columns you want to be used and select Data / Filter and Auto Filter. Once successfully completed you can use drop down arrows to filter the data automatically.

Formulas are used to specify calculations based on values in designated cells. Excel supports basic calculations as well as statistical, trigonometric and other specialized functions.

Formulas used in Excel must follow a certain syntax.

- All formulas begin with an equals sign
**(=)**. - Some formulas use operands such as
**+,-, *,/**for addition, subtraction, multiplication or division.

For example, the formula =A1+A2+A3 would add the contents of cells A1, A2 and A3. - Other formulas refer to different functions such as SUM, AVERAGE and others.

For example, the formula =SUM(A1:A3) would add the contents for the range A1 through A3. - Formulas can be
**combined with operands.**

For example, the formula =10*SUM(A1:A3) would add the contents cells A1 through A3 and multiply them by 10. - Functions can
**be nested within each other.**

For example, the formula =SQRT(10*SUM(A1:A3)) would take the square root of ten times the sum of cells A1 through A3. When functions are nested, it is important that the number of left parentheses match the number of right parentheses.

Aug 19, 2011 | Microsoft EXCEL 2004 for Mac

If Access is anything like Excel, you can put in one of the cells:
=SUM(A1:A5)
If I remember rightly. That will add all the values from A1 to A5 together and display it. Alternatively, you can do =SUM( and then select all the values you wish to add together with your mouse by dragging, or selecting individually by holding CTRL whilst individually selecting.
Hope this helps, because I'm only going under the assumption that Access is similar to Excel. Either way, you will need to use a formula similar to the one I just showed you.

Sep 10, 2007 | Microsoft Office Standard for PC

The cells you are trying to sum are probably text and not numeric values. Format them as number or convert them to numbers.

Apr 18, 2009 | Microsoft Office Excel 2003 for PC

this is done through formulas. You write them in relationship to one another. Say you put a value into B1 then you write a formula for c2 like =SUM(A1/2)which means the sum of A1 divided by 2. or you can say make a formula that is like this =SUM(A1/C1) which means the value of A1 divided by the value of C1.

Jan 10, 2009 | Computers & Internet

Dear Madiha35,

I would recommend the use of the Table Function in Excel.

Here are the steps in Excel 2007, if this does not work for your version please add comment for me to reply to.

Conversely, If you would like the softcopy of the screenshots, I would be happy to email them to you.

Step 1: Enter your data into the worksheet.

Step 2: Create Table

Highlight the relevant data

On the insert tab, click on Table

Step 3: Verify Table range is correct, Click OK

Step 4: Select the cell you where you wish to Sum Data.

Click on Autosum.

Step 5: To Insert new data

Click on the sum row in the table, (Not the entire worksheet row)

Right click, Insert, Insert Table rows from above

Step 6: Enter new data in row

Step 7: Data is automatically calculated in formula.

Oct 22, 2007 | Computers & Internet

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