Tip & How-To about Computers & Internet

How to digitally sign and fax an electronic document

There are wide-spread situations when a just received contract via fax internet service is supposed to be signed and faxed back. Or there's an electronic document needed to be printed on paper, hand-signed, then scanned and sent by fax. That process is time consuming and returns users to paperwork that they are trying so hard to avoid.
Popfax is working hard to achieve that perfect paperless fax service and now it is eliminating paper from the loop by providing its users with incorporated Digital signature tool that allows capturing signature directly on the electronic document without requiring paper or ink.

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How to digitally sign a fax online


The first step is to create a digital image of a signature - there are multiple ways of doing that:

Option #1. Upload signature
1. Scan signature using a scanner device or take a photo using a smartphone or tablet.
2. Save the image file in one of the following formats: JPG, PNG, GIF and max file size of 8MB.
3. Upload the saved signature file to Popfax account.

Option #2. Draw signature
The draw feature allows user to draw his signature directly in the Popfax interface.

Option #3. Type signature
User can type his name and/or surname in one of 4 available fonts and use it as signature for documents and faxes signing.

Option #4. Upload signature by email
Upload signature by sending an email with an image attached to sign@popfax.com from the email address registered in the Popfax account. Subject and Body of the email can be empty.
Signature Editor allows to crop, rotate and adjust threshold of the created signature image.
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The second step involves putting the e-signature image into the document. Also it is possible to insert the Date and as free text the company details like: name, address, contact phone number, email, etc.

The last step is sending the Signed document by fax by clicking on "Save and send by fax".

Sign faxes digitally on iPhone and iPad
With Popfax, user has one account, with one login that he can access from his tablet, smartphone, desktop and laptop, online and by email.
The fax app for iOS supports digital signature and documents editing. iPhone and iPad users can install the last 4.0.0 version of Popcompanion fax software for iOS and start to:

  • edit and sign faxes both sent from or received in Popfax account, and resend them to any fax number.
  • create signatures by drawing, taking a picture or selecting a photo with a signature from photo library; or use signatures previously saved in section "Signatures" of Popfax account.
  • create editable documents by taking a picture with camera, browsing them from photo library or from other applications by using function "Open With".
*All these functions can be used in offline mode.

Go mobile, Go paperless with Popfax >
Start sending, receiving, storing and signing faxes from any device.

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2 Answers

How do I fax using a cell phone and bluetooth?


Hi Gail

It's a little challenging as you need to configure a few things between your phone and the fax. These steps are basically one of doing it, but, I would resort to using the old fashion way! :-)

How to Fax Wirelessly Wireless faxing is easier today than it has ever been before. Whether you're faxing wirelessly from a tablet, smartphone, or computer, wireless faxing is pretty much as easy as sending an email.
There are three broad ways to wirelessly send a fax:
  • Use your cellular network
  • Use Wi-Fi
  • Wirelessly connect to a fax machine via Bluetooth or your wireless network
We're going to break down each of these faxing options down below and explain everything you need to know about wireless faxing.
Wirelessly Faxing Over your Cellular Wireless If you're trying to fax from your smartphone or tablet, then you're likely going to be faxing over a cellular connection.
There's only one way to fax over a cellular connection: online faxing.
Online faxing services act as a virtual fax machine. You communicate with this fax machine over the internet. That fax machine receives emails for you and sends them to your inbox. Then, you email the fax machine whenever you want to send a fax to a recipient.
With online faxing, there's really no restriction to the number of wireless devices you can use. As long as your device has an internet connection and the ability to send an email, you'll have no trouble wirelessly faxing over your cellular wireless network.
Aside from online faxing, there are no other ways to wirelessly fax over your cellular wireless network. You can't turn your mobile device into a modem. There's also no smartphone software that transforms your mobile device into a fax machine hardware platform.
Put simply, you can't receive faxes over the same number as your cell phone. It's impossible.
Using Wireless Internet (Wi-Fi) to Send a Fax Using wireless internet (Wi-Fi) to send a fax is as straightforward as sending it over a cellular connection.
The best option is to use online faxing. Online faxing lets you send a fax over Wi-Fi as easy as sending an email.
You sign up for an computer fax provider, then send an email just as you would normally send an email. Here's a quick step by step guide:
Step 1) Pick an online fax provider and sign up
Step 2) Compose a new email over Wi-Fi as you normally would send an email
Step 3) In the recipient section, type the fax number of your recipient followed by the online address of your fax provider, like by typing 1234567@nextiva.com.
Step 4) Add a cover letter to your fax by typing something into the body of the email
Step 5) Click "Send" after you've verified all of the information is complete.
That's it! You've just sent a fax over Wi-Fi using an electronic faxing service. If you're only sending a small number of faxes, then you might not even have to pay for faxing - many providers offer free trials or let you send a small number of faxes for free.
Alternatively, if you don't want to use online faxing, then you may be able to connect to your wireless fax machine over your Wi-Fi network (provided you're both connected to the same home or office network).
Some multi-purpose printers (with scan, copy, fax, and print capabilities) will have wireless connectivity.
Both fax machines and multi-purpose printers will also sometimes have Bluetooth functionality, which means you can connect to those devices outside of your wireless network.
Use a Fax Machine with A Wireless or Cellular Connection Some fax machines can connect to your home's wireless network over Wi-Fi, or they can connect to your computer over Bluetooth.
However, some fax machines go beyond this and connect to a cellular network on their own. These wireless fax machines are physical fax machines that have a dedicated cell phone connection.
These machines also go by names like GSM fax machines or CDMA fax machines, depending on the type of network they use.
If you use a wireless fax machine like this, then your fax machine will have a separate fax number and cellular service account. Faxes are sent and received over the cellular network just as they would be received using a traditional fax machine.
This type of wireless fax machine is ideal for situations where you don't have a phone line but have good cell service. These fax machines require a strong cellular connection, as any static or loss of quality on the connection may prevent the fax from being accurately transmitted.
These are all the ways to send and receive a fax wirelessly!

May 11, 2016 | Cell Phones

1 Answer

How I can receive fax through computer with HP1312?


Hi a barati75

A fax transmission is an analogue communication that was possible on a computer with the old technology of Dial up Modems, which accessed the internet by dialling like a landline telephone. The Broadband Modems (or Modem/Routers) in widespread use today have an 'always on' internet connection and, therefore, no dialling is involved in internet access using them.

You can send a fax by dialling out on the All-in-one printer's telephone number pad. Receiving a fax automatically requires you to have the All-in-one printer's Transmission/Reception Settings set to 'Automatic'.

This fax setup requires the printer's fax cable to plugged directly into an empty Telephone Line Socket on the ADSL filter that plugs into your Telephone Wall Socket and has inputs for your Modem (or Modem/Router) and a Telephone line. If, as is common, your ADSL Filter only has a single Telephone Line Socket and you also require a telephone to be plugged into the same socket as well as the Fax Machine component of your printer, then a Telephone Line Socket Doubler must first be plugged into the Telephone Line Socket of the ADSL Filter which then receives the Fax Line into one socket and the Telephone Line into the other. Please note that every Telephone Socket in the building sharing the same circuit/telephone number must also have an ADSL filter between it and any telephonic device (Telephone/Fax Machine/Answering Machine/Stock Control linked EPOS (Electronic Point of Sale) System/Card Payment Processing Machine, etc.), in order to enable both Computer Internet Data and Telecommunications Data to share the same line without conflict.

Your question asks whether a fax can be received "through" the computer. The above description enables your printer to send and receive faxes 'independently' of the computer while simultaneously providing the computer with printing, scanning and copying functions. For faxes to be sent and received via the computer, software is required. The simplest and most efficient of which is Efax (Electronic Fax (available from www.efax.com) and other similar software available from a variety of suppliers. This software enables the user to send any document or image stored on the computer by fax (without first having to print it) and to receive faxes, at any time, in the form of attachments to e-mails that the software opens, usually as a non-editable PDF or other similar secure Document Format. Faxing a physical document via Efax requires the user to scan the document and save it on the computer first, before sending it.

A combination of a Standalone Fax function setup using ADSL Filters and Socket Doublers + Efax gives the user optimum flexibility in sending and receiving faxes.

I hope this helps.

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Sep 15, 2011 | HP LaserJet CM1312 All-In-One Printer

1 Answer

how do I change the setting in order to use fax on voip line?


Hi

The data transmitted during a voice call and a fax transmission are converted to digital pulses in the same way, so sending is not the problem. The problem is at the receiving end. A receiving fax device has to be set to pick up the call before the voice call device, as it is the prompt of the fax transmission signal that makes the receiving fax switch from send or idle to receive mode.

So, if you are faxing over the internet the intended recipient's setup is a complicating factor.

Since faxing to landline fax machines via VOIP would incur a charge, you might consider a cheaper software solution such as eFax (www.efax.com), which enables the receiver to receive the fax as a PDF document attached to an e-mail.

I hope this helps

Aug 26, 2011 | Ricoh AC104 All-In-One Laser Printer

1 Answer

FAXES ARE BEING RECEIVED BUT SEEM TO BE DROPPING INTO MEMORY. WE HAVE NO MAILBOXES ESTABLISHED. WE CAN MANUALLY PRINT EACH FAX BY WAY OF THE MENU PRINT OPTION. WE WOULD LIKE THE FAXES TO GO BACK TO PRINTING DIRECTLY AS THEY ARRIVE.


There are many different parameters to check for this problem.
Try Menu, "*" , T, to enter a soft download via internet.
To retransmission of faxes to print rerouting: menu "*", G.
One would need to have information about the servicing techinical datas changes to this machine.
If all else fails for more complicated issues place a service call on the machine.

Oct 22, 2009 | Xerox FaxCentre F116 Plain Paper Laser

1 Answer

how can send fax thru internet


You can not send faxes thru the internet unless you use a service such as E-Fax.
Faxes usually are sent via phone lines only.
If you are asking anything else then you have to be more precise in your question as it is not exactly clear as to what you are asking!

Good Luck!
Rich Lilja

Dec 04, 2008 | HP LaserJet 3055 All-In-One Printer

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