Tip & How-To about Microsoft Office Outlook 2003 for PC

Simple setting in Outlook 2007 that may be able to shave time off your e-mail workflow.

Outlook 2007: Automatically Close Original Message After You Reply or Foward” by Tech Recipes shows you a simple setting in Outlook 2007 that may be able to shave time off your e-mail workflow.
If you forward or reply to lots of messages, then this can be a real timesaver. By changing the configuration of Outlook, you can make it automatically close the original message after you have forwarded or replied to it.
Basically you head into Tools → Options → E-mail Options and check off “Close original message on reply or forward”. Hit the link to see Tech Recipes’ guided tour with plenty of screenshots.

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how do i post an away message


  • After you create the automatic reply message and set up the filter, you must leave your computer running and Outlook open in order for the message to work.
  • using the method below to set a rule that sends reply messages to all senders except those who are posting to a LISTSERV list. This prevents reply messages from being sent to everyone on a list.
  • Outlook's Out of Office Assistant tool is another option for setting an automatic reply message; however, you cannot set rules for specific mail, such as LISTSERV lists.
  • If setting a rule is not necessary, instructions on using the Out of Office Assistant can be found on Microsoft's How to Use the Out of Office Assistant in Outlook Web page.
To create and use an automatic reply message:
  1. Create an away message.
    • In 2007, at the top left of the window, click the New button.
    1. In the body of the message, type the away message you want to use.
    2. Save the message.
      • In 2007:
        1. Click the Office Button.
        2. From the drop-down list, select Save As.
    3. From the Save as type: drop-down list, select Outlook Template (*.oft).
    4. In the File name: text box, type: away
    5. Save the file to your desktop.
    6. Close the message window.
    7. Click the No button.
  2. To use your away message, set up an automatic reply filter.
    1. From the Tools menu, select Rules and Alerts....
    2. Click the New Rule... button.
    3. From the list, select Check messages when they arrive.
    4. Click Next.
    5. Click Next.
    6. Click the Yes button.
    7. Under Step 1: Select action(s), place a check in the reply using a specific template check box.
    8. Under Step 2: Edit the rule description (click an underlined value), click the a specific template link.
    9. From the Look In: drop-down list, select User Templates in File System.
    10. Click the Browse... button.
    11. Navigate to your desktop.
    12. Click OK.
    13. From the list, select the away message template.
    14. Click the Open button.
    15. Click Next.
  3. Set up the rule to create exceptions where LISTSERV is in the recipient's address or the sender's address.
    1. Under Step 1: Select exception(s) (if necessary), place a check in the except with specific words in the recipient's address check box.
    2. Under Step 2: Edit the rule description (click an underlined value), click the specific words link.
    3. In the Specify a word or phrase to search for in the recipient's address: text box, type: LISTSERV
    4. Click the Add button.
    5. Click OK.
    6. Under Step 1: Select exception(s) (if necessary), place a check in the except with specific words in the sender's address check box.
    7. Under Step 2: Edit the rule description (click an underlined value), click the specific words link.
    8. In the Specify a word or phrase to search for in the sender's address: text box, type: LISTSERV
    9. Click the Add button.
    10. Click OK.
    11. Click Next.
    12. Click Finish.
    13. Click OK.
    14. In the Rules and Alerts window, click OK.
  4. Set Outlook to check mail every 60 minutes. For instructions, refer to Configuring Outlook 2003/2007/2010 to Automatically Check Mail at Regular Intervals
  5. When you return, disable your automatic reply filter.
    1. From the Tools menu, select Rules and Alerts....
    2. Next to your automatic reply rule, clear the check box.
    3. Click OK.

Apr 10, 2012 | Microsoft Office Outlook 2007: Windows

2 Answers

When hitting "reply" the email


create a new profile in outlook.... this will resolve 80% of the outlook issues

u can follow the link below on how to do it

http://support.microsoft.com/kb/829918

thanks

agnel

rate me if it resolves ur issue

Mar 16, 2011 | Microsoft Office Outlook 2007: Windows

3 Answers

Outlook 2007 upgrade freezes on startup


You say that you have upgraded to Outlook 2007 from Outlook 2003; were you using any personal folders (.pst) in Outlook 2003?

If the asnwer is yes; then were these personal folders created in Outlook 2003 or some earlier version of Outlook? In any case, if the older type personal folders are large in size, these can cause Outlook 2007 to stop responding or freezing.

Close Outlook 2007; right click on the Outlook icon showing in the startup programs bar and choose properties; choose 'Show Profiles'; choose copy profile and then choose this new profile in the 'Always use this profile' option.

Outlook 2007 should now work fine.

May 26, 2009 | Microsoft Office Outlook 2007: Windows

4 Answers

can't run outlook 2007


Try opening Outlook from run command window
Start > Run > Outlook /safe

If it works fine close outlook

Go to following registry HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office\Outlook\Addins

HKEY_CURRENT_USER\Software\Microsoft\Office\Outlook\Addins

Delete the addin key from the regitry

Happy computing :)

Apr 09, 2009 | Microsoft Office Outlook 2007: Windows

1 Answer

?Automatically mark junk e-mail as read in Outlook 2007?


You can change the view for your Deleted Items by not showing how many items are unread. Right-click the Deleted Items icon, and you will be presented on how the messages are displayed - whether or not unread messages will be indicated.

Sep 20, 2007 | Microsoft Office Standard for PC

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